Administration Officer at University of Tasmania

Hobart, Tasmania, Australia -

Full Time

Start Date

Immediate

Expiry Date

16 Jun, 26

Salary

72134.0

Posted On

18 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administration, Customer Service, Organization, Communication, Data Entry, Record Maintenance, Internal Communications, Facility Bookings, Membership Management, Point-of-Sale, Microsoft Office, Invoice Tracking, Petty Cash Reconciliation, Procurement Documentation, Compliance, Event Administration

Industry

Description

* Support dynamic sport services through organised, customer-focused administration * Join Unigym’s team delivering exceptional sport experiences across UTAS and the broader community * Part time (0.4), ongoing role based in Hobart About the opportunity The Administration Officer is a part-time role in University Sport to assist the team deliver quality services and facilities to students and staff and our community members. The role will provide administrative support to assist the smooth operations of Sport Services and Facilities. The role will report to the Sport Services and Facilities Coordinator and is based at the Sandy Bay Unigym. The role will attract someone with experience working in an administrative role, who has good organisational and communication skills and has an interest in sport. Given the extended operating hours of Sport, the role may require some work outside of normal hours and flexibility to undertake customer service duties as required to support the smooth operation of University Sport. What you’ll do: * Provide accurate and efficient administrative support for University Sport services, facilities and programs, including data entry, record maintenance, and internal communications. * Assist with taking facility bookings, memberships, and recording of health screening documentation using gym management platforms, point-of-sale terminals and Microsoft Office tools. * Assist with financial processes such as invoice tracking, petty cash reconciliation, and procurement documentation * Maintain organised documentation including induction forms, checklists, and operational logs, ensuring compliance with university procedures. * Support event and program administration logistics, including venue and travel bookings, inventory tracking, and preparation of materials. What we’re looking for: * Experience providing general administrative support in a sport, fitness, service or university setting, including handling bookings, maintaining records, and supporting day-to-day operations. * Working knowledge of Microsoft Office (Word, Excel, Outlook) and familiarity with gym or facility management systems for data entry, scheduling, and member tracking. * Ability to accurately process documentation, financial transactions, and health screening data, with a commitment to confidentiality and procedural compliance. * Capable of managing routine tasks efficiently, maintaining accurate documentation, and supporting the smooth running of back-office functions. * General awareness of fitness centre operations, programs, and facility use to assist with internal coordination and respond to occasional enquiries. Salary details Appointment to this role will be at HEO 3 and will have a total remuneration package of up to $84,397 comprising base salary within the range of $65,113 to $72,134 plus 17% superannuation. How to Apply * To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience. You do not need to separately address the success criteria. * For further information about this position, please contact Kate Harland, Sport Services and Facilities Coordinator, Kate.Harland@utas.edu.au [Kate.Harland@utas.edu.au] * Please visit https://www.utas.edu.au/jobs/applying [https://www.utas.edu.au/jobs/applying] for our guide to applying and details on the recruitment process. * For current UTAS staff, in submitting your application, you acknowledge you have/intend to discuss your interest in this vacancy with your current manager and understand they may need to be contacted confidentially by the hiring manager as part of the assessment of your application. * Please refer to the attached Position Description Below for full details. Download File [https://static.pageuppeople.com/static/people/icons/icon_file_small.gif] Position Description - 502369 - Administration Officer.pdf [https://secure.dc2.pageuppeople.com/apply/TransferRichTextFile.ashx?sData=UFUtVjMttqFAkpMmhxH-BqIgF8S9Mokg0CBd9osLsR_lVjo9R_--RbTuYMEg4mvk1LN5d2xqHlsNrXexbbqbXC_-L4X9dmP3GoByiei3gTsMYkp97TLUY5DJTPVrKfY-dRK9sTiXMV9rcHz36gFQKADkMy90hw%7e%7e] Applications close Wednesday 1 April 2026, 11.55pm The University of Tasmania acknowledges the Palawa/Pakana and Gadigal/Wangal people as the traditional custodians of the land, sea and waters of the areas upon which we live and work. We recognise their valuable contributions and deep connection to country and pay respect to Elders past and present. As part of our commitment to a safe and inclusive workplace, employment history and police checks may be conducted as part of the selection process. To be eligible for this position, you are required to hold Australian or New Zealand Citizenship, permanent residency or a valid visa that enables you to fulfil the requirements of this role.

Responsibilities

The Administration Officer will provide accurate and efficient administrative support for University Sport services, facilities, and programs, including data entry, record maintenance, and internal communications. This involves assisting with facility bookings, memberships, financial processes like invoice tracking, and supporting event administration logistics.