Administration & Procurement Coordinator Samoa at DT Global International Development UK Ltd

Ottawa, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

12 Aug, 26

Salary

0.0

Posted On

14 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement, Office Administration, Records Management, Inventory Control, Vendor Negotiation, Customer Service, Data Entry, Logistics Management, Interpersonal Communication, Clerical Support

Industry

International Trade and Development

Description

Program Background Pacific Australia Skills is a significant Australian investment which stands to make a major contribution to supporting social and economic growth in the region through strengthening the skills and training sector across the Pacific and Timor-Leste. Pacific Australia Skills builds on the achievements of 17 years of Australian Government support for skills and training in the Pacific. About DT Global DT Global is shaping a future where sustainable development and innovation empower individuals, communities, and nations. We work in partnership with local stakeholders to foster inclusive prosperity, social equity, and environmental stewardship. Our global team of 2,500 staff and experts work in over 90 countries to solve complex problems in the peacebuilding, governance, economic development, environment, and human development sectors. With a track record of technical excellence and more than 60 years of international development experience and relationships, we deliver innovative solutions that transform lives. For more information, please see www.dt-global.com The Role The Administration and Procurement Coordinator has key responsibilities in providing support and comprehensive range of administrative services to the Samoa Country Office staff and clients of the Pacific Australia Skills including but not limited to, administration support services, sourcing and procurement, records management and in collaboration with finance, ensuring compliance with Pacific Australia Skills policies and work instructions. Roles and Responsibilities · Accurately and efficiently administer designated functions of the Pacific Australia Skills which may include the following services: o Staff amenities, overall office logistics and procurement. o Communication, data entry, record management and general administration services. · Maintain adequate stock levels of stationery, staff amenities, First Aid kits, cleaning supplies and student PPEs by recording, spot checking and stocktaking of resources at the Samoa Campus Office. · Source, negotiate, seek quotes and recommend procurement of goods and services that presents the best value for money and when delivered; check, verify, confirm receipt and safe storage of the same. · Review the first aid and emergency evacuation kits at all buildings on campus site and procure and replenish the kits, as and when required. · Undertake general clerical and office tasks, including preparations of photocopying, scanning, laminating, binding, collection and distribution of office mails, provision of reception services, running office errands and assisting with organization of meetings. · Assist the Student Services team with sourcing, procurement and distribution of stationeries, uniforms and PPEs to students; ensuring that proper distribution, record keeping, and inventory control is always maintained. Selection Criteria Essential Experience and Knowledge Degree level qualification in related field with demonstrated work experience preferably in student administration services, general administration or customer services. Previous extensive experience in student administration, procurement and office operations in TVET setting. Demonstrated proficiency in administrative skills and ability to adapt established practices to achieve objectives in a busy and complex work environment. Ability to work with colleagues to enhance teams’ strengths and encourage high performance. Well-developed interpersonal communication skills and the ability to develop effective working relationships. Ability to respond positively and adapt to a changing environment to maintain effective performance. Click on the link or copy paste it to access the full Terms of Reference for this position: https://tinyurl.com/zm36bjst HOW TO APPLY Click the 'Apply Now' button. Please submit 1) Your CV 2) A cover letter addressing the selection criteria APPLICATIONS CLOSE: 11:59pm Samoa Time, Thursday 04 June 2026. Should this role be of interest, we encourage you to apply as soon as possible. All applications will be reviewed on a 'rolling basis'. Kindly note only shortlisted applicants will be contacted. People with lived experience of the regions in which DT Global operates are strongly encouraged to apply. DT Global welcomes applications from individuals with diverse backgrounds including First Nations peoples, diverse Sexual Orientation, Gender Identity and Expression, and Sex Characteristics (SOGIESC), and people with disabilities. We take a zero-tolerance approach to sexual exploitation, abuse and harm of adults and children; fraud, corruption and bribery; modern slavery; and any form of exploitation across our operations, partnerships, and supply chains. We uphold the highest standards of integrity and expect the same of those we work with. Engagement with DT Global is subject to formal background screening, criminal record checks, employment verification, and periodic compliance checks. All DT Global staff receive safety, compliance, safeguarding and integrity training, and we expect our personnel and partners to always act in alignment with our company values.

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Responsibilities

The role provides comprehensive administrative and procurement support for the Samoa Country Office, including sourcing goods and managing office logistics. It also involves maintaining stock levels, managing records, and assisting the Student Services team with PPE and stationery distribution.