KEY ACCOUNTABILITIES

• Administrative Support: Provide comprehensive administrative assistance to the Facilities section, including managing correspondence, scheduling meetings, drafting procedures and maintaining records.
• Facility Management: Assist in the coordination and management of facility-related tasks, such as maintenance requests, procurement and liaising with contractors. Able to provide a security escort for contractors as required.
• Data Entry and Reporting: Accurately enter data into relevant systems, generate reports and maintain up-to-date records of facility activities and inventories.
• Customer Service: Serve as a point of contact for facility-related inquiries, ensuring prompt and courteous responses to internal and external stakeholders.
• Compliance and Safety: Support the enforcement of safety protocols and ensure compliance with ARPANSA’s policies and procedures related to facility management.
• Courier and Freight Activities: Coordinate and manage courier and freight activities, including the receipt, dispatch and tracking of packages and deliveries.

OUR IDEAL CANDIDATE - JOB SPECIFIC CAPABILITIES

You will be a highly effective communicator who can convey information clearly and concisely to various stakeholders. You will possess strong organisational skills, enabling you to manage multiple tasks and prioritise effectively. A team player at heart, you are willing to collaborate with colleagues and contribute positively to a team environment. Adaptability is key, and you will demonstrate flexibility in adjusting to changing priorities and work demands. Attention to detail is paramount and you will exhibit a keen eye for accuracy and thoroughness in all tasks. You will be proactive, independent, and someone who thrives in a dynamic work setting. This role may require manual handling not limited to but including lifting (up to 20kg), climbing, bending, squatting and sitting with repetition.
You must hold Australian citizenship and be prepared to travel interstate from time to time as required. ARPANSA requires all new employees to obtain and maintain a Baseline security clearance as a condition of engagement.
Eligibility

PRIMARY PURPOSE OF THE ROLE

The primary purpose of the Administration Officer role is to support the effective and efficient operations of the Facilities section by providing high-quality administrative and clerical support. This includes managing daily office activities, handling inquiries, maintaining records and assisting with facility management tasks to ensure a safe and productive working environment. The role also provides backup support to other administrative team members as required.

Working at ARPANSA represents a dynamic and exciting opportunity to grow your career and access capability-building professional opportunities. At ARPANSA, our workforce priorities are building sustainable capability to enable achievement of ARPANSA’s mission, leading as an employer of choice in all the fields we provide opportunities, and strategically aligning our work to deliver meaningful outcomes for the Australian Community. A role at ARPANSA involves:

• Values and behaviours that underpin a culture characterised by commitment, respect, delivery, inclusion and collegiality.
• Opportunities to engage with national and international stakeholders, in a context that values leading practice science.
• The opportunity to pursue your interests while contributing to the Australian community.
• A commitment to providing an inclusive and diverse workplace where all employees are valued. We appreciate the experiences, skills and perspectives of all individuals and harness a collaborative environment. We actively encourage applications from people with diverse backgrounds.
• Great working conditions including competitive salaries with 15.4% superannuation, generous leave conditions, flexible work practices, modern amenities, and free parking at both our Yallambie and Miranda sites

The selection criteria for this role are:

• Proven ability to perform a range of administrative tasks efficiently and accurately, including document preparation, data entry, records management, and coordination of office activities.
• Strong written and verbal communication skills, with the ability to liaise effectively with internal and external stakeholders. This includes drafting correspondence, responding to enquiries, and contributing to team discussions.
• Capacity to manage competing priorities, meet deadlines, and maintain attention to detail in a dynamic work environment.
• Ability to work cooperatively in a team environment, contribute to shared goals, and support colleagues. This includes flexibility to adapt to changing priorities and willingness to assist across functions.
• Demonstrated initiative in identifying and resolving issues, improving processes, and contributing to service delivery improvements