Administration Services Specialist - Facility | alfanar Electric at alfanar

Riyadh, Riyadh Region, Saudi Arabia -

Full Time

Start Date

Immediate

Expiry Date

16 May, 26

Salary

0.0

Posted On

15 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facility Maintenance, Housekeeping, Waste Management, Contractor Management, HSE Compliance, Administrative Support, Logistical Support, Work Order Management, Ad Hoc Reporting, Clerical Documentation, Inventory Management, Invoice Processing, Problem-Solving, Quality Control, Process Improvement, Supervision

Industry

Architecture and Planning

Description

Group overview: Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design & development centers and a host of facilities in the Middle East and other countries. alfanar is involved in: Electrical, Electromechanical and Civil Engineering Construction Manufacturing and Marketing Electrical Construction Products Allied Engineering Services Our Main Divisions: alfanar electric alfanar Construction alfanar Building Systems alfanar electric alfanar electric is the industrial arm of alfanar, manufacturing a variety of low, medium and high voltage electrical construction products. alfanar electric operates industries in: Riyadh and Jubail, Saudi Arabia Dubai, UAE London, UK alfanar has a development and engineering center in Chennai, India. Industrial Complex, Riyadh The center of alfanar’s industrial activities is alfanar Industrial Complex situated in the Third Industrial Zone on Al-Kharj Road, Riyadh. Spread across 700,000 square meters, the Complex houses alfanar’s facilities. The Complex has a comprehensive infrastructure including a data and communication center as well as a commercial zone.Job Purpose To coordinate between contractors and AIC Facility Management to oversee factory cleaning and painting activities, ensuring timely execution and quality standards in line with company policies and procedures.Key Accountability Areas Facility Maintenance & Housekeeping: Plan and monitor periodic repainting works, ensuring proper surface preparation and coordination with maintenance and safety teams. Conduct regular site inspections to identify cleanliness or maintenance gaps and follow up for timely corrective action. Support preventive maintenance coordination with Facility Management for common areas and shop-floor facilities. Waste Management: Supervise the waste segregation process on the shop floor, ensuring proper separation of plastic, carton, and general waste by all teams in accordance with company and environmental standards. Oversee the operation of the three carton compactors within Alfanar Industrial City, ensuring safe, efficient, and continuous operation. Monitor and record daily waste volumes and coordinate timely transfer and disposal through approved channels. Conduct awareness sessions with shop-floor teams to improve compliance with segregation and recycling practices. Liaise with environmental and safety departments to maintain adherence to waste handling and disposal regulations. Administrative Support & Coordination: Provide administrative and logistical support for general services activities, including cleaning, repainting, and waste-handling operations. Coordinate with contractors and internal departments for scheduling, work permits, and service confirmations. Maintain accurate records and documentation for inspections, reports, and performance tracking of contractors and in-house teams. Safety, Compliance & Continuous Improvement: Ensure all cleaning, repainting, and waste segregation activities comply with Alfanar’s HSE procedures and safety regulations. Identify areas for process improvement and propose solutions to enhance efficiency and sustainability. Participate in audits and inspections conducted by the HSE and Environmental departments. Supervision & Contractor Management Supervise outsourced cleaning and repainting teams; assign work areas, monitor progress, and ensure quality output. Verify attendance, service completion, and adherence to contractual scope before approving invoices. Supervise daily waste segregation and compaction activities performed by shop-floor teams and support staff. Ensure proper coordination among contractors, cleaning supervisors, and production departments to maintain seamless facility operations. Role Accountability HR Proficiency: Ability to obtain updated soft and technical skills related to the job. Delivery: Perform the planned activities to meet the operational and development targets as per delivery schedules. Utilize resources effectively to achieve objectives within efficient cost and time. Provide a periodic report formatted by detailing the deviation and execution of planned tasks. Problem-Solving: Solve any related problems arise and escalate any complex operational issues. Quality: Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities. Business Process Improvements: Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible. Compliance: Comply to related policy and procedures and work instructions. Health, Safety, and Environment: Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services. Academic Qualification Bachelor Degree in Business Administration or Any relevant fieldWork Experience 2 to 4 YearsTechnical / Functional Competencies Work Order ManagementAd Hoc ReportingClerical Documentation Standards and ProceduresDocument ManagementDocument PreparationGeneral Inventory ManagementGeneral Invoice Processing

Responsibilities

The specialist will coordinate between external contractors and internal Facility Management to oversee factory cleaning and painting activities, ensuring timely execution and adherence to quality standards. Key duties include supervising waste segregation, monitoring compaction operations, and providing administrative support for general services.