Administration Support Officer at Downer Group

Brisbane, Queensland, Australia -

Full Time

Start Date

Immediate

Expiry Date

08 Sep, 26

Salary

0.0

Posted On

10 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Office Coordination, Staff Supervision, Records Management, Stakeholder Management, Compliance, Organizational Skills, Attention To Detail, Confidentiality, Professionalism

Industry

Civil Engineering

Description

Downer has been awarded the Property and Asset Services (PAS) contract to deliver base and estate services across their two largest regions NSW/ACT and QLD. This is a significant milestone for our business and our enduring 80+ year relationship with the Australian Defence Force. We’re inviting applications to join our permanent workforce in Gallipoli Barracks, Brisbane as an Admin Support Officer. We’re committed to building a workplace where everyone feels respected, valued, and empowered to contribute. If you’re passionate about contributing to Defence capability and want to be part of a high-performing, inclusive team – express your interest today. Please note this is a 12 month contract. What You’ll Do This role offers a broad scope, with key responsibilities including: * Provide end‑to‑end administrative support to site leadership, ensuring accuracy, timeliness, and professionalism across all outputs. * Coordinate day‑to‑day administrative activities, workflows, and priorities to support smooth site operations. * Supervise and support administrative staff, fostering a collaborative, respectful, and high‑performing team environment. * Maintain records, reports, and documentation in line with governance, compliance, and Defence requirements. * Build strong working relationships with internal stakeholders, clients, and service partners to ensure seamless service delivery. What You’ll Bring * Extensive experience in a senior administrative or office coordination role within a structured or regulated environment. * Demonstrated supervisory or team‑leading experience, with a supportive and inclusive leadership style. * Strong organisational skills with the ability to manage competing priorities confidently and calmly. * High attention to detail and a commitment to quality, compliance, and confidentiality. * Ability to operate effectively within a structured, compliance‑driven environment, with a strong commitment to confidentiality and professionalism. More than anything, you’ll bring a strong work ethic, a positive attitude, and a commitment to delivering high-quality outcomes for our clients. Why Downer? At Downer, we plan, create, and sustain essential public services across Australia and New Zealand. From hospitals to data centres and defence partnerships, we manage critical infrastructure that keeps communities thriving. Downer is a sovereign-owned, ASX-listed Australian company and proud recipient of the Estate & Infrastructure Business of the Year (2025) and Prime Contractor of the Year for two consecutive years (2024, 2025). With over 80 years of support to the Australian Defence Force (ADF), our Base and Estate Management team delivers innovative solutions and integrated services to both the ADF and New Zealand Defence Force (NZDF). What It Means to Belong at Downer We’re proud of our high-performance culture and commitment to diversity, offering: * Training and development to support and diversify your career. * With 30% of vacancies filled internally you’ll find real opportunities to advance your career. * Perks@Downer: healthcare discounts, great savings on retail purchases, car purchases and much more. * Employee Assistance Program: professional support for you and your family when you need it most. You want your work to matter and so do we. With over 26,000 people across Australia, New Zealand and the Pacific, our team is made up of individuals with unique perspectives, backgrounds, and ideas. We know that diversity makes us stronger and we actively celebrate it through our commitment to inclusion and belonging. We’re committed to building a team that reflects the diverse communities we serve and we welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, Māori and Pasifika Peoples, veterans, people with disability, and neurodivergent individuals. Even if your experience doesn’t align perfectly with this role, we’d still like to hear from you. If it feels like the right fit, apply - potential counts, and so do you. As a WORK180 Endorsed Employer, we support flexibility that works for your life, inclusive leadership that values your voice, and equitable access to opportunity so you can do your best work and bring your whole self to it. If you need support or adjustments through the recruitment process, just let us know, we’re here to help you put your best foot forward.

How To Apply:

Incase you would like to apply to this job directly from the source, please click here

Responsibilities

Provide end-to-end administrative support to site leadership and coordinate day-to-day workflows to ensure smooth site operations. Supervise administrative staff and maintain records in accordance with governance and Defence requirements.