Administration Support Officer at NZ Transport Agency Waka Kotahi

Wellington, Wellington, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

30 Sep, 26

Salary

75000.0

Posted On

02 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Stakeholder Management, Time Management, Written Communication, Verbal Communication, Event Coordination, Microsoft Office, Financial Administration, Business Process Support, Attention To Detail, Problem Solving, Professionalism

Industry

Government Administration

Description

Be the go-to person for high-quality administrative support across NZTA teams. Enable smooth operations and support senior leaders to deliver their best work. Join a collaborative team focused on service excellence and continuous improvement. Permanent role based in Wellington with a hybrid working environment. Te Whiwhinga mahi | The opportunity We’re looking for an Administration Support Officer to provide responsive, timely and high-quality administrative support to managers and teams across NZTA Waka Kotahi. In this role, you’ll play a key part in keeping things running smoothly—supporting meetings, events, financial administration, and business processes. You’ll also work closely with the wider Administration Services team to ensure consistency, efficiency, and high standards across the organisation. This is a varied and fast-paced role where no two days are the same, and where your organisation, initiative, and attention to detail will be highly valued. View the position description here. We are seeking to appoint at a salary between $70,000 - $75,000 commensurate with skills and experience. Ko koe tēnei | About you To be successful in this role, you will bring: Proven experience in a broad administration role supporting multiple stakeholders Strong organisational and time management skills, with the ability to prioritise effectively Excellent written and verbal communication skills High attention to detail and accuracy, with the ability to meet deadlines Experience coordinating meetings, events, and stakeholder engagement activities Strong digital capability, including Microsoft Office, with the ability to learn new systems quickly A proactive, solutions-focused approach and ability to work under pressure Discretion and professionalism when handling sensitive information A continuous improvement mindset and willingness to learn and adapt You will demonstrate knowledge of, or a willingness to develop an understanding of Te Ao Māori, tikanga, and Te Tiriti o Waitangi, and how these apply in the public sector. Mō mātou | About us You’ll be part of Te Ama – Commercial and Corporate, within the Administration Services team. This team provides professional, high-quality administrative support that enables NZTA to operate efficiently and effectively. Ka whiwhi koe i te aha | What you will get in return At NZTA Waka Kotahi, we offer: A competitive salary and benefits package Five weeks annual leave Flexible and hybrid working arrangements Income Protection and Critical Illness Insurance for permanent employees A supportive and inclusive culture focused on wellbeing and development Me pēhea te tuku tono | How to apply Please click Apply to upload your CV and a cover letter outlining your suitability for the role. Rā Katinga | Applications close: 16 July 2026 For further information, email: careers@nzta.govt.nz To be considered for this position you must have a legal right to live and work in New Zealand. Waka Kotahi is an equal opportunity employer (EOE). We recognise the importance of diversity and inclusion and are committed to providing a working environment that embraces these values. Please let us know if you need any support or have any access requirements that will help you through the recruitment process. Please note that we may begin shortlisting as we receive applications. We encourage early applications as we may withdraw the advertising at any time. Ko wai mātou | About us At Waka Kotahi NZ Transport Agency, it all starts with our people. The organisation's performance and success depends on the people who choose to make this a great place to work and make a difference for Aotearoa. Waka Kotahi has a strong future focus, understanding that new technologies and changing customer expectations mean the transport system we know today will not be the one we deliver in ten years time.

Responsibilities

Provide high-quality administrative support to managers and teams, including coordinating meetings, events, and financial administration. Ensure operational efficiency and consistency across the organization in collaboration with the Administration Services team.