Administration Support at Sandvik

Newcastle-Maitland, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

05 Mar, 26

Salary

0.0

Posted On

05 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organised, Approachable, Microsoft Office, Attention To Detail, Record Keeping, Front Desk Support, Administrative Tasks, Meeting Support, Technical Support, Purchasing Tasks, Event Support, Data Entry, Mail Management, Office Maintenance, Visitor Coordination, Contractor Records

Industry

mining

Description

Sandvik Mining Administration Support – Heatherbrae (NSW) About the Opportunity Sandvik’s Heatherbrae site is seeking a full-time Administration Support professional to join our team. In this Monday–Friday role, you will play an important part in keeping the site running smoothly by supporting daily operations and providing a welcoming, organised first point of contact for all visitors and employees. You’ll manage reception inquiries, coordinate day-to-day administrative needs, and contribute to creating an efficient and professional site environment. Responsibilities: Provide front desk support, including answering calls, greeting visitors, and managing visitor PPE. Coordinate site inductions, including bookings, paperwork, and follow-ups. Manage incoming and outgoing mail, parcels, and courier deliveries. Look after meeting room bookings, IT equipment setup, and general meeting support. Maintain office supplies such as stationery, photocopier paper/toner, and kitchen amenities (coffee, tea, milk). Assist with purchasing tasks, including refreshments and basic purchase orders using Basware. Maintain contractor records, including inductions, insurances, and database updates. Keep site registers, phone/email listings, and security swipe card access up to date. Support site events and activities such as BBQs and other ad hoc initiatives. Perform general administration duties including filing, scanning, and data entry. Maintain office and kitchen spaces, including checking amenities and shutting down coffee machines daily. Provide basic technical support for meeting rooms and office equipment. About you: You are organised, approachable, and enjoy helping others. You’re comfortable managing a busy front desk and supporting a range of administrative tasks throughout the day. You can confidently coordinate bookings, keep office systems updated, and stay on top of supplies and general office needs. You’re proficient with Microsoft Office, reliable with record keeping, and known for your attention to detail. You work well independently and, in a team, and you take pride in maintaining a safe, compliant, and professional environment. Agencies need not apply. To be eligible for this role, you must have the right to live and work in Australia. Please note that as part of our recruitment process, you will be required to successfully complete a pre-employment medical. What we offer Company-wide Bonus scheme to reward your hard work and dedication. Training and development opportunities, from extensive internal programs to contributions towards external studies. Company-funded paid parental leave, with superannuation contributions during the leave period. Sandvik Wellness Program to support and enhance your health and wellbeing Comprehensive Employee Benefits Program, including salary sacrifice options, and a Length of Service Recognition program. Employee Referral program, earning up to $5,000 per successful referral Sandvik is proud to be a WORK180 Endorsed Employer for Women, having been listed among the Top 101 Endorsed Employers for five consecutive years. We are committed to fostering an inclusive and supportive workplace, and you can explore our policies and employee benefits on the WORK180 website. In addition, we are honoured to have achieved Silver Status for our Health and Wellbeing Program through the WorkSafe QLD Be Recognised Program, reflecting our ongoing dedication to creating a safe, healthy, and engaging work environment. Who we are Sandvik is a global leading Original Equipment Manufacturer, delivering comprehensive equipment, tools, parts, services, technical and digital solutions tailored to the mining, mineral processing, infrastructure and manufacturing industries. The Sandvik Group has over 41,000 employees spread across more than 150 countries globally. Our purpose is to advance the world through engineering by helping customers transition sustainably in mining, rock processing, and component and intelligent manufacturing. Sustainability is integral to our growth and our customers' success. We embed sustainability in all aspects, from R&D to product innovation and supply chain sourcing. Collaborating closely with customers, we enhance product impact and efficiency through technology and data-driven solutions, aiming for net-zero emissions by 2050 and 90% circularity by 2030. We work to protect and advance people, enabling diversity, equity and inclusion in our business, human rights in our value chain and resilient communities where we work. We are an Equal Opportunity employer and welcome applications from individuals of all backgrounds, including women and Aboriginal and Torres Strait Islander people. Our commitment to integrity and building relationships based on honesty, respect, and trust is paramount. Join us at Sandvik, where we are dedicated to delivering excellence and innovation. How to apply Click ‘Quick Apply’ on Seek or head to our careers page https://www.home.sandvik/en/careers/job-search/ For further information about the role please reach out to Talent Acquisition Specialist – Chelsea Webb – chelsea.webb@sandvik.com Applications close: 5 January 2026, or prior if ideal candidate selected. When you join our global team you will find yourself inspired by the spirit of Sandvik and contribute to our purpose to advance the world through engineering. Sandvik is a global, high-tech engineering group providing solutions that enhance productivity, profitability and sustainability for the manufacturing, mining and infrastructure industries. Our offerings cover the entire customer value chain and are based on extensive investments in research and development, customer insights and deep knowledge of industrial processes and digital solutions In 2024 the Group had approximately 41,000 employees and revenues of about 123 billion SEK in about 150 countries within continuing operations. Sandvik at a glance

Responsibilities

Provide front desk support and manage daily administrative tasks to ensure smooth operations at the site. Coordinate site inductions, manage mail and parcels, and assist with general office maintenance.