Administration Support at TOPPAN Security

Addis, Louisiana, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Apr, 26

Salary

0.0

Posted On

18 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Communication, Organizational Skills, Attention To Detail, Clerical Skills, Telephone Etiquette, Time Management, Active Listening, Multitasking, People Oriented

Industry

IT Services and IT Consulting

Description

ABOUT US At TOPPAN Security, our mission is to shape a meaningful, technology-driven future by being a global leader in mission-critical identity and payment technologies. We serve as the international development arm of the TOPPAN Group in the security domain founded in 1900. TOPPAN is a trusted Japanese brand renowned for its commitment to exceptional quality. Building on this legacy, we combine bold ideas, deep sector expertise, and collaborative intelligence to deliver secure, future-ready solutions. Our culture is grounded in four core values: Agility, Ownership, Resilience, and a Sense of Fun. We move fast, lead with accountability, grow through challenges, and bring positive energy into everything we do. Join us and be part of a global, collaborative team where trust and innovation drive everything we do. ABOUT THE ROLE Job Summary: The Administration Support provides professional, high-quality Office, Reception Administration and Coordination services; Responsible for managing the schedules and communications of key personnel & executives by ensuring high levels of organizational efficiency. Responsibilities: To maintain the office area to a high standard. Answering phone calls in a polite and professional manner Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department Directing internal and external calls, emails, and faxes to designated employees or departments. Answer queries when needed Guarantee the smooth operation of the office, executing clerical tasks and liaising events/meetings schedules. Arranging refreshments and assistance if required for visitors and executives. Schedule meetings and provide administrative support to meetings Book and co-ordinate the manager’s travel and accommodation. Receipt of couriers and distribute to individuals Prepare couriers and shipping arrangements based on the staff’s requirements. Monitoring office supplies and ordering replacements as necessary to avoid interruptions in standard office procedures Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings. Manage any facility and maintenance requirements. Maintain a general record system to store and retrieve files, letters, memos, contracts, etc. Recording or payment processing for bills or expenses if needed Undertaking typing and other related duties to support the team About You Qualification and Experience: Degree in Office Administration, secretarial, or related field from a recognized institution. A minimum of 2+ years of experience as an Office Administrator or Administrative Secretary with a receptionist experience is a plus. Experience in a manufacturing entity is a plus. Working knowledge of printers, copiers, scanners, and fax machines. Excellent written and verbal communication skills A ‘COC’ certification is a plus. Job Competencies Attention to details Telephone etiquette Clerical skills People Oriented Organizational skills Communication skills Ability to multitask and prioritize tasks Core Competencies Flexibility Honesty Accountability Teamwork Operation excellence Language requirements: Fluent in Amharic (Write and Verbal) Fluent in English (Write and Verbal) Other foreign working language knowledge is a plus. Requirement Skill Time management Active listening Communication Desired Skill Acute care NOTES- The Position is open to Ethiopian Nationals only. The placement date for the position shall be effective March 2026GC. Location – TSE Factory, Addis Ababa, Ethiopia Salary – Attractive Application Period – 07 days from the date of post. All the applicants must be based locally and have the rights to work in Ethiopia. All applicants must attach relevant educational, experience testimonials, project and Training Certifications in a PDF format to the specified email. TOPPAN is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, gender, sexual orientation, age, color, religion, national origin, veteran status, or disability.

Responsibilities

The Administration Support is responsible for providing high-quality office and reception administration services, managing schedules and communications for key personnel. This includes maintaining office standards, answering calls, welcoming visitors, scheduling meetings, and managing travel arrangements.