Administration/Technical Officer at City of Greater Geelong

, , -

Full Time

Start Date

Immediate

Expiry Date

29 Jul, 26

Salary

73796.0

Posted On

30 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administration, Statutory planning, Coordination, Data management, Communication, Record keeping, Customer service, Problem solving, Time management, Attention to detail, Computer literacy, Teamwork, Process improvement, Investigation, Adaptability

Industry

Government Administration

Description

About the role In this dynamic and high-volume role, you will be the backbone of the Statutory Planning team, using your administration expertise to manage multiple tasks, coordinate applications and ensure information is accurate and up to date. You’ll support planners by gathering details, tracking progress, and helping the team meet deadlines — all while learning about the planning and development process and contributing to meaningful outcomes for the community. Key responsibilities include: * Support planners by coordinating planning permits, processing application documentation and assisting with enquiries. * Be the initial contact for enquiries — gathering the right details, investigating the enquiry and finding the correct response. * Prepare clear, professional correspondence and maintain accurate records across multiple systems. * Manage a high-volume workload, balancing phone calls, administration and team priorities. * Liaise with internal departments, external authorities, developers and the community to ensure deadlines are met. * Contribute to improving processes and systems that support a large, collaborative team. About you You’re a highly capable administrator who enjoys working in a fast-paced environment and is looking for a role with purpose and variety. You are curious, proactive and genuinely interested in how planning, development and the built environment work. Essential Experience: * Has a genuine interest in planning, development, building or how cities grow and change. * Can quickly learn new information, retain it and apply it in a practical way. * Is naturally curious and enjoys investigating to find the right answer rather than just passing tasks on. * Thrives in a busy environment with a large and supportive team. * Is highly organised, adaptable and able to manage multiple tasks and competing priorities. * Brings strong administration experience and excellent computer skills. * Is a true team player with a positive attitude and willingness to learn. If this sounds like the role for you, then click apply now! A career with us We’d love for you to continue your career with the City and set the benchmark for a sustainable, inclusive and culturally safe workplace. With a range of benefits, flexible working options, learning and development opportunities, support services and the opportunity to give back to the community, the City has so much to offer! Click https://www.geelongaustralia.com.au/employment/article/item/8d1155a0d84344d.aspx [https://www.geelongaustralia.com.au/employment/article/item/8d1155a0d84344d.aspx] to view all the benefits to you working at the City. We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process. Applications and Enquiries Click the Position Description link to view more information about this position. Enquiries: Tessa English – Senior Department Administration Officer | tessa.english@geelongcity.vic.gov.au [tessa.english@geelongcity.vic.gov.au] Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careers@geelongcity.vic.gov.au [careers@geelongcity.vic.gov.au] noting your preferred method of communication and contact details and a member of the team will be in touch. We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience. We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.

Responsibilities

The role involves supporting the Statutory Planning team by coordinating permit applications, managing documentation, and maintaining accurate records. You will also serve as the initial point of contact for enquiries, liaising with internal and external stakeholders to ensure deadlines are met.