Administration & Workplace Specialist at CD PROJEKT RED

Warsaw, Masovian Voivodeship, Poland -

Full Time

Start Date

Immediate

Expiry Date

31 May, 26

Salary

10780.0

Posted On

02 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Operations, Vendor Coordination, Office Supplies Management, Maintenance Supervision, Renovation Project Support, Space Logistics, Sourcing Offers, Negotiation, Contract Support, Invoice Processing, Expense Reconciliation, Procedure Implementation, Internal Communication, Event Organization, MS Office, Jira

Industry

Computer Games

Description

Company Description To create revolutionary, story-driven RPGs which go straight to the hearts of gamers — this is our mission. Want to dive deeper into our company’s culture? Explore our social media and check out our YouTube channel and Beyond the Game Blog where we share behind-the-scenes insights and stories direct from our team members! Job Description Our Administration team is looking for an Administration & Workplace Specialist who’s ready to take ownership of how our offices function and feel. We manage our Warsaw HQ and coworking spaces in Kraków and Wrocław. Our goal? To create an office environment that supports focus, comfort, and collaboration—while also making everyday things just work smoothly. From coffee machines and canteens to office design and renovation projects, we’re here to make sure everyone has what they need to do their best work. Love the idea of blending practical logistics with creative workspace design? You might be exactly who we’re looking for. Daily Responsibilities Handling day-to-day office operations to ensure a smooth and efficient work environment. Managing office supplies and equipment, including furniture, stationery, and kitchen supplies. Coordinating with external vendors (cleaning services, catering, technical support). Supervising office maintenance, renovations, and reorganization projects. Supporting office space logistics, including seating plans and office moves. Sourcing offers and negotiating terms with suppliers to ensure cost-effective services. Supporting contracts and ensuring proper documentation. Processing administrative invoices and reconciling company credit card expenses. Implementing and maintaining internal office procedures. Supporting internal communication. Helping organize internal and external meetings and company events. Supporting office space arrangements and minor renovation or reorganization projects. Supporting operations in Kraków and Wrocław working areas, including vendor coordination. Qualifications Minimum 2 years of experience in office administration or workplace operations Strong organizational and multitasking skills with high attention to detail Proactive, solution-oriented approach to daily office challenges Solid knowledge of MS Office Experience with Jira or similar ticketing/workflow systems is a plus Strong communication skills and a collaborative, respectful approach English proficiency at B2 level or higher required; Polish proficiency preferred This role is primarily on-site in Warsaw; flexibility can be discussed based on individual needs Nice to Have Familiarity with Jira or similar tools Experience supporting multi-location offices Additional Information Working mode Office-First setup (working mainly from our Warsaw office). Relocation Support Relocation package — flight ticket, company apartment for your first month, relocating your pet and family, shipping your belongings. It’s all covered. Relocation assistance — processing your legalization operations for you and tax settlements — all you need to feel right at home is taken care of. Polish lessons for foreign employees — and for your spouse or partner, too. Paid Leave — from 20 to 26 days of holiday per year, and paid sick leave. Health & Well-Being Private medical healthcare — a selection of medical plans with dental care and unlimited rehabilitation to choose from, which are also accessible for your partner and relatives. Life insurance — comprehensive pension and insurance plans to protect you and your loved ones. Annual screenings for cancer prevention covered by the company. Psychological and psychiatrist care — free mental health support and various well-being initiatives. Sports card — gain access to a wide number of sporting and fitness facilities across the city. Menstrual leave — employees who menstruate can take one extra day off when experiencing period pain. RED Parents Network — support for working parents, including childcare benefits, and family-friendly events. RED Summer Camp for Kids — a fun summer program for children aged 5–12, majoritively paid by the company. Perks & Professional Growth A welcome pack filled with goodies — to help you feel right at home once you join the team. Trainings, lectures, and courses — workshops and trainings for each employee, knowledge-sharing initiatives, online tutorials, and e-learning classes are all available. There’s always something to learn! REDs have access to the cafeteria platform through which they can receive subscription benefits, additional medical packages or vouchers and codes to shops, cinemas, and public transport reimbursement. Gifts for newborn rebels and regular chances to nab some cool swag! Social Activities & Life in the Office Dog-friendly office — dog owner? Bring your pooch with you and look after them while working! There’s always a furry friend or two to meet at the studio. Social events — we host regular gatherings at the studio where we can all unwind, play games, and just have some fun together. Healthy selections — canteens. Truly international working environment — a chance to meet and work with a diverse selection of people from all around the world. Sustainability is an ongoing commitment for us, and our campus has electric car charging points, green zones, and much more. Read all about it on our Beyond the Game Blog. A designated space for your bicycle, as well as bicycle repair equipment and showers available whenever you need them. An onsite, well-equipped gym with a climbing wall, daily Gym Assistant support, and yoga and boxing classes. No dress-code — we like to keep it casual. Estimated pay range for this position: 7 800 – 10 780 PLN gross monthly. Final offers are dependent on job-related factors like experience and qualifications. If you've observed any irregularities (i.e. legal or ethical violations) in our recruitment process, please click here to report them anonymously. #LI_Office Project: Studio

Responsibilities

The specialist will handle day-to-day office operations, managing supplies, coordinating external vendors for services like cleaning and catering, and overseeing maintenance and renovation projects for the Warsaw HQ and coworking spaces.