Under general supervision, provide support in purchasing/accounts payable, serve as the Department receptionist and provide various aspects of administrative support.
Apply By Date: February 18, 2025 at 11:59pm

MINIMUM QUALIFICATIONS - FOR FULL CONSIDERATION, APPLICANTS ARE ENCOURAGED TO UPLOAD LICENSE AND/OR CERTIFICATION IF REQUIRED OF THE POSITION

• Experience providing administrative support in a business office environment including front office phones, greeting visitors, planning meetings, conference calls and department events.
• Experience in accounting and purchasing. Knowledge and skills to investigate purchasing and accounts payable problems and to make decisions on resolutions.
• Experience using automated financial systems.
• Organizational skills to complete record keeping and filing functions.
• Computer skills to use PC with knowledge of various word processing and spreadsheet software. Spelling, punctuation, grammar, and writing skills.
• Interpersonal and communication skills to interact effectively and professionally, tactfully and diplomatically with a diverse group of people including faculty, staff, students, and public.

PREFERRED QUALIFICATIONS

• Knowledge of equipment, lab supplies and chemicals used for teaching and research.
• Skill to manage heavy workloads, handle multiple tasks, set priorities and remain flexible while maintaining accuracy and adhering to deadlines.
• Knowledge of University policy and procedure related to purchasing and financial matters within the University, including departmental guidelines, and outside agency requirements.
• Skills and knowledge to use on-line financial information systems.
• Skills to maintain system records of business and financial transactions.

SPECIAL REQUIREMENTS – PLEASE CONTACT YOUR RECRUITER WITH QUESTIONS REGARDING WHICH ACTIVITIES APPLY BY POSITION

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
  Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

• 75% - Purchasing/ Accounting
• 15% - Administrative, Instruction and Research Support
• 10% - Facilities and Equipment Management