Administrative Accounting Assistant at Platinum Communities

West Allis, Wisconsin, United States -

Full Time

Start Date

Immediate

Expiry Date

05 May, 26

Salary

0.0

Posted On

04 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Attention to Detail, Data Entry, Spreadsheet Proficiency, Communication Skills, Multitasking, Payroll Processing, Office Management, Vendor Communication, Records Management, Compliance Support, Customer Service, Financial Support, General Office Operations, Special Projects Assistance

Industry

Nursing Homes and Residential Care Facilities

Description

Description The Administrative Accounting Assistant provides essential administrative, accounting, and operational support to ensure the smooth day-to-day functioning of all communities and the corporate office. This role supports leadership with financial processes, compliance, purchasing, records management, and general office operations while maintaining a professional, organized, and efficient work environment. ESSENTIAL JOB RESPONSIBILITIES: Accounting & Financial Support • Assist with payroll processing and related documentation • Perform accurate data entry for financial and operational records • Prepare, update, and maintain spreadsheets and reports • Support accounting functions as assigned, including tracking expenses and invoices Purchasing & Vendor Support • Coordinate purchasing for all communities • Maintain purchasing records and ensure proper documentation • Communicate with vendors as needed to support operational needs Compliance & Records Management • Support audits, inspections, and reporting requirements • Maintain organized and accurate records in accordance with compliance requirements • Ensure files are properly maintained, stored, and accessible Administrative & Office Management • Maintain a tidy, organized, and well-stocked office environment • Order and manage office supplies • Open, sort, and distribute mail • File documents accurately and consistently Front Office & Communication Support • Answer phones professionally and courteously • Provide accurate information or route calls to the appropriate individual • Serve as a welcoming and helpful point of contact General Support & Projects • Provide assistance with special projects as assigned. • Assist with errands, including banking or administrative tasks outside the office. • Support leadership in day-to-day operations and organizational initiatives. QUALIFICATIONS: • Strong organizational and time-management skills • High attention to detail and accuracy • Proficiency in spreadsheets and basic accounting tools • Ability to handle confidential information with professionalism • Strong written and verbal communication skills • Ability to multitask and prioritize in a fast-paced environment Preferred Skills • Experience with payroll processing and accounting support • Previous administrative or office management experience • Proficiency with Microsoft 365 platforms (Teams, Word, Excel, PowerPoint, Outlook, OneDrive)

Responsibilities

The Administrative Accounting Assistant provides administrative, accounting, and operational support to ensure smooth functioning of communities and the corporate office. Responsibilities include payroll processing, data entry, purchasing coordination, compliance support, and general office management.