Administrative Analyst at NBCUniversal

Universal City, California, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Feb, 26

Salary

68000.0

Posted On

25 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Database Management, Inventory Management, Customer Service, Communication Skills, Attention to Detail, O365 Proficiency, Expense Reporting, Scheduling, Shipping Coordination, Accounts Payable, Asset Tracking, Problem Solving, Adaptability, Team Collaboration, Technical Proficiency, Organizational Skills

Industry

Entertainment Providers

Description

Company Description NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation. Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world. Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025. Job Description This position requires a service-oriented person with a very good eye for details with database and inventory experience to juggle administrative support with managing an inventory of hardware assets deployed on NBC Universal film productions and term deals. Candidate must be able to manage a fast-paced environment with many interruptions. Accuracy is paramount in this position. Must have strong people and service skills and must be able take ownership and work well within a varied and dynamic team. Candidates should expect a challenging yet rewarding environment with many opportunities for learning and growth. Essential Responsibilities: Candidate will be responsible for administrative duties as well as inventory database tracking and management of all computer assets deployed to NBC Universal film productions and term deals. Functions, duties, and skills sets of this job include but limited to: Administrative support for department VP. Manages VP calendar, PSG shared calendar and coordinates scheduling of departmental meetings. Responsible for Concur expense reporting and coding for the department. Submit and receive purchasing requests and inventory newly purchased assets. Ordering kitchen and office supplies and restocking. Maintain and organize purchasing/spending digital files. Database tracking and auditing of fixed all asset computer equipment including but not limited to computers, monitors, printers, accessories, internal components, data center hardware and specialized production workflow hardware. Follow up on outstanding assigned equipment and get estimated return dates. Follow up with productions regularly on accuracy of information – user and location updates. Coordinate all shipping (domestic and international) to production locations including customs manifests and subsequent follow-up paperwork and clearances. Process accounts payable and research status. Update disposition of PSG Assets in ServiceNow. Manage RMA/repair records for assets. Coordinate disposal process for assets at the end-of-life cycle. Physically work with hardware assets, cables/cords & shipping containers moving in and out of storage. Maintains organization of PSG stockroom and covers inventory control of secured assets and their assignments to technicians. Occasional on-lot pickups and deliveries. Assist Account Admin with account management correspondence. Assist with office facilities as needed. Additional Requirements: In-Person: This position has been designated as In-Person, which currently requires contributing from the office five days per week. The Company reserves the right to change in-office requirements at any time. This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary Range: $65,000-$68,000; not bonus eligible, not long-term incentive eligible. Qualifications Basic Qualifications: IT department requirement that all members need to be tech-savvy to some degree, requires computer and internet research proficiency. Min 2-year experience working in database software including an understanding of databases work and track data Min 2-year inventory management experience, computer hardware tracking experience a plus Strong O365 products: Outlook, Teams, PowerPoint, SharePoint, Excel & Word – more than basic or beginner experience Fast typing skills, 10-key a plus Strong communication skills both verbal and written Strong customer service skills Desired Characteristics: Managing inventory requires strong attention to detail and accuracy as well as an understanding regarding what is being tracked. A good candidate for this position should have some knowledge of computer equipment and accessories and the requirements for tracking these assets. Have a solid history of managing an inventory of some sort in a database software, FileMaker pro experience is a plus but not a requirement. Experience working in a studio film production environment or similar fast-paced business. Ability to adapt, problem-solve and learn at a high rate. Must be able to work closely with various staff levels at the studio and on film production. Applicant must be able to process requests at a quick rate expecting much change. This job demands a hands-on candidate not afraid of challenging situations. Candidate must be dependable as the responsibilities of this job are demanding and constant. Patience is a very good characteristic for this position as it requires working with technicians whose focus is not on the accuracy of the inventory but on getting the inventory prepped and shipped. Therefore, this person will be following up on details with staff regularly as well as enforcing organizational efficiency of storage areas. Additional Information As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable. If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].

Responsibilities

The candidate will provide administrative support and manage inventory database tracking for hardware assets used in NBC Universal film productions. Responsibilities include scheduling, expense reporting, asset tracking, and coordinating shipping logistics.