Administrative Analyst, Private Equity at PSP Investments

Hong Kong, Hong Kong Island, Hong Kong S.A.R. -

Full Time

Start Date

Immediate

Expiry Date

08 Oct, 26

Salary

0.0

Posted On

10 Jul, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Expense Reporting, Microsoft Office 365, Budgeting, Project Management, Document Editing, Client Service, Data Management, Administrative Operations

Industry

Financial Services

Description

ABOUT US We’re one of Canada’s largest pension investors, with CAD$320.6 billion of net assets as of March 31, 2026. We invest funds for the pension plans of the federal public service, the Canadian Forces, the Royal Canadian Mounted Police and the Reserve Force. Headquartered in Ottawa, PSP Investments has its principal business office in Montréal and offices in New York, London and Hong Kong. Capturing and leading complex global investments requires us to work as one to seize valuable opportunities, in close collaboration with some of the world’s top companies. At PSP Investments, you’ll join a team of motivated and engaged professionals, dedicated to propelling our organization further than ever before. ABOUT YOUR ROLE As an Administrative Analyst, Private Equity you’ll: Manage the agenda of the Senior Director and Managing Director, Private Equity: coordinating schedules, teleconferences and face-to-face meetings, as well as organizing attendance in occasional conferences and training sessions Coordinate travel arrangements for the PE and Global Alpha teams. Responsible to provide all required document such as: itineraries, tickets, passports, visas Process all expense reports for the team. Process chargeback report for the reimbursement of trip expenses on general partners’ board meetings Liaise and interact with external key general partners and senior level executives Organize weekly team meetings and occasional team building events. Responsible to maintain a calendar of meetings and events Carry out general administrative and office duties including filing, e-mailing, scanning and photocopying documents as required Create, proofread and edit complex documents, presentations, reports and statistics on department related information Monitor and manage budgeting and contracting processes Liaise with internal business partners in the organization to collect appropriate data and documentation from various sources on a regular basis Project coordination for large events and meetings, and participation in special projects with other departments Liaise with Legal, Compliance and Finance teams in London and Montreal office Backup for the Receptionist and collaborating closely with the IT and Facilities management Overseeing daily administrative operations, managing office facilities Act as a central point of contact for employees, ensuring a safe productive, and efficient work WHAT YOU’LL NEED Minimum ten (10) years of experience as an Executive Assistant or similar position, preferably in a financial or professional environment Advanced knowledge of Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams (Live Meetings), OneDrive) and other department specific systems Excellent communications skills, both written and spoken Data management and processing skills Experience with budgeting and project management Bachelor’s degree or technical certification, an asset Excellent client service approach and high degree of flexibility to respond in a timely and positive manner to unexpected requests Ability to identify, analyze and solve complex technical and administrative problems by analyzing risks and creating alternative solutions using technical tools and systems Aptitude for processing amounts of detailed information with great accuracy and attention to detail by using different approaches and tools for checking outputs We offer a tailored employee experience and competitive total rewards and benefits package* designed to attract and retain global diverse talent, reward performance, and reinforce business strategies and priorities. Beyond salary and incentive pay eligibility, you have access to: Investment in career development Comprehensive group insurance plans Competitive pension plans Unlimited access to virtual healthcare services and wellness programs Gender-inclusive paid family leave policy: up to 26 weeks for primary caregivers, 5 weeks for secondary caregivers A personalized family-building support, from pre-pregnancy to menopause, with available financial assistance Vacation days available on day one with additional days on milestone service anniversaries, and summer Friday afternoons off A hybrid work model with a mix of in-office and remote days *Benefits package may vary based on your employee type. At PSP Investments, we aim to provide a workplace where everyone feels valued, safe, respected and empowered to grow. As part of this leadership commitment, we strongly encourage applications from all qualified applicants and strive to offer an inclusive and accessible candidate experience. If you require any accommodation for any part of the recruitment process, please let us know. Visit us on www.investpsp.com/en/ Follow us on LinkedIn #LI-PG1 We’re one of Canada’s largest pension investment managers, with CAD$299.7 billion of net assets. We invest funds for the pension plans of the federal public service, the Canadian Forces, the Royal Canadian Mounted Police and the Reserve Force. We are committed to fostering an environment where experiences and learning opportunities provide you with the platform to grow. If you are having difficulty applying, you can reach us at careers@investpsp.ca

Responsibilities

Provide high-level administrative support to the Senior Director and Managing Director of Private Equity, including agenda and travel management. Oversee daily office operations, coordinate team events, and liaise with internal and external stakeholders.