Administrative and AR Specialist at Compliance Management International

Lansdale, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

28 May, 26

Salary

0.0

Posted On

27 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Receivable, Administrative Support, Handling Incoming Calls, Mail Processing, Scheduling Meetings, Monitoring Aging Reports, Collections, Dispute Resolution, Account Record Maintenance, Report Preparation, Inventory Ordering, Timesheet Maintenance, Document Formatting, Travel Booking, MS Software, Adobe

Industry

Business Consulting and Services

Description

Company Summary Compliance Management International (CMI) is a premier global provider of environmental, health, and safety (EHS) services, serving clients of all sizes for over 30 years. We collaborate closely with organizations, including Fortune 500 companies and governments, to enhance performance by offering integrated support that prioritizes productivity and growth while minimizing risks and ensuring regulatory compliance. Company Offerings At CMI, we believe in building more than just careers—we cultivate a workplace where people thrive. Whether you're looking for full-time stability, part-time flexibility, contract work, or a direct placement opportunity, we offer a variety of career paths to fit your life and goals. Full-time team members enjoy a comprehensive benefits package that includes medical, dental, and vision coverage, a 401(k) with company match, and employer-paid life insurance. We also provide short-term and long-term disability coverage, voluntary life insurance for employees and their families, generous paid time off, 9 paid holidays, and annual performance bonuses. But the benefits don’t stop there. We invest in your future with paid training, educational opportunities, and a strong focus on career development. Our inclusive culture, commitment to safety, and appreciation for hard work create an environment where everyone can succeed. No matter your employment type, at CMI, you're part of a team that values integrity, collaboration, and growth. Join us and discover what it means to work for a company that truly values its people. CMI has an Administrative and AR Specialist opportunity available in Lansdale, PA. Do you want to join a team of experts who is at the forefront of innovation and regulatory development? Are you looking to join a company that allows more flexibility in your career, encourages new ideas and provides professional training? At CMI, we strive to create pathways for career advancement that suit the individual. We embrace hybrid work flexibility and support the cultural shift towards a greater work-life balance. Who We Are… Named one of the fastest-growing companies by Inc. Magazine, we are committed to advancing careers and providing a foundation for professional growth. CMI is a leading global provider of Environmental, Health, and Safety (EHS) services with over 25 years of experience. We have partnered with thousands of domestic and international organizations, including Fortune 500 companies, to develop, implement, and manage EHS programs that reduce cost and legal liabilities while improving compliance and culture. Our clients and their projects span across many industries and require innovative solutions to solve wide-ranging environmental, health, and safety problems. We are dedicated to ensuring client satisfaction and sharing the company’s philosophy of quality and responsiveness. This position is 100% onsite and part time working 3 days per week; 8 hours per day. What your daily responsibilities look like: Provide general administrative support: handle incoming calls, process incoming and outgoing mail/shipments, maintain office cleanliness, coordinate with facility manager, schedule meetings, coordinate catering Monitor accounts receivable aging reports and track overdue balances. Conduct collection efforts with customers via email and phone. Resolve customer billing disputes and coordinate with internal departments as needed. Escalate delinquent accounts according to company policy. Maintain accurate customer account records and documentation. Prepare AR reports, including aging reports and collection status. Setup on-going meetings with executive team to update progress on AR. Place inventory orders for office supplies and equipment. Help to maintain timesheet information for specific employees. Create and distribute training cards and certificates. Maintain vehicles and appointments, and monitor usage. Prepare outgoing reports for delivery. Process equipment testing. Facilitate and maintain badges quarterly. Edit/format documents as needed. Order business cards as needed. Distribute internal notifications and recognitions. Assist employees with travel booking – hotels, flights, car rentals as needed. Occasional travel to get lunch, supplies, and deliver equipment. What you need to succeed in this role: 3 years’ experience in AR 1-3 years’ experience in an administrative capacity. Deltek Vantagepoint experience a plus. Be onsite 3 days per week in Lansdale, PA. A minium of 24 hours per week. Organized, friendly, and be able to handle difficult situations with professionalism. Experience using MS Software and Adobe. Solid proof-reading skills and attention to detail. Be able to multi-task and change direction based on priorities. Benefits and Perks- Here’s what we have to offer: Competitive compensation based on experience Paid Time Off Annual Bonus Career Growth Equal Opportunity Employer Compliance Management International (CMI) is proud to be an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, veteran status, or any other legally protected status. Position Disclaimer This job description is intended to provide a general overview of the responsibilities and requirements of the role. It is not an exhaustive list and may be subject to change at any time to meet the needs of the organization. Management reserves the right to assign or reassign duties and responsibilities as necessary. Click here to learn more about Compliance Management International (CMI)

Responsibilities

Responsibilities include providing general administrative support such as managing calls, mail, scheduling, and ordering supplies, alongside core Accounts Receivable duties like monitoring aging reports, conducting collections, and resolving billing disputes. The role also involves maintaining accurate customer records, preparing AR reports, and assisting with employee tasks like timesheet information and travel booking.