Administrative and Finance Associate, G6, Tashkent, Uzbekistan_ READVERTISE at unfpa

Tashkent, , Uzbekistan -

Full Time

Start Date

Immediate

Expiry Date

07 Jul, 26

Salary

0.0

Posted On

08 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Financial management, Budget monitoring, Administrative support, Procurement, Logistics, ERP systems, Financial reporting, Data collection, Contract administration, Microsoft Excel, Microsoft Word, Audit facilitation, Project coordination, Record keeping, Communication

Industry

International Affairs

Description

The Position: UNFPA, in collaboration with UN Women and UNICEF, is implementing a joint EU-funded “Women’s Economic Empowerment in Uzbekistan” (WEE) project aimed at fostering an inclusive economic environment in Uzbekistan by removing gender stereotypes and harmful norms, enabling women to access decent work, education, entrepreneurship opportunities, and quality family planning services—thus enhancing their economic independence and well-being, and contributing to sustainable national development. UNFPA leads the coordination and implementation of the joint programme. Under guidance and supervision of the Project Coordinator, the Administrative and Finance Associate will be responsible for delivering effectively administrative, financial, and logistical services, adhering to UNFPA policies and procedures and and EU regulations under the Contribution Agreement. S/he will support project planning, financial transactions, procurement, travel, partner coordination, and documentation, contributing to smooth day-to-day operations. How you can make a difference: UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The UNFPA Strategic Plan for 2026-2029 articulates the organization’s response to a complex global environment, providing a roadmap for resilience and renewal. It is designed to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and the achievement of the Sustainable Development Goals by 2030. This mandate is pursued through a focus on four interconnected outcomes: ending the unmet need for family planning; ending preventable maternal deaths; ending gender-based violence and harmful practices; and adapting to demographic change through evidence and rights-based policies. In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards and who will defend them courageously and with full conviction. UNFPA is seeking candidates who transform, inspire, and deliver high-impact and sustained results and ensure effective external relations, communications, and partnership-building and resource mobilization in a rapidly changing development and funding landscape. We need staff who are transparent, exceptional in how they manage the resources entrusted to them, and who commit to delivering excellence in programme results. Job Purpose: The Associate will be responsible for supporting the financial and administrative needs of the of the EU-funded Joint Programme on Women’s Economic Empowerment in Uzbekistan. The Administrative and Finance Associate will work closely with project staff (Communications Analyst, implementing partners, UNFPA operations team), and will coordinate with the UNFPA Brussels Office as necessary. Key Duties and Responsibilities: 1. Financial Management and Transactions •Assist in the preparation and monitoring of annual and quarterly budgets and expenditure reports. •Maintain accurate financial records and ensure timely processing of financial transactions in compliance with UNFPA and EU procedures. •Prepare payment requests, vouchers, and other documentation in Quantum (ERP). •Monitor budget utilization and ensure timely reconciliation of expenditures, ensuring compliance with cost-sharing agreements. •Support the preparation of donor financial reports and audit facilitation. •Monitor partner financial reporting (FACE forms), ensuring documentation is complete and expenditures align with approved budgets. •Follow up on outstanding payments, liquidations, and donor fund disbursements. 2. Administrative and Operational Support •Organize and manage travel arrangements, DSA payments, and travel claims for project staff, partners, and consultants. •Provide logistical and administrative support for meetings, workshops, study tours, and field missions. •Draft routine correspondence, meeting minutes, and documentation in support of programme activities. •Maintain the project filing system (both electronic and hard copies), including contracts, reports, and correspondence. •Support procurement and contracting processes, including preparation of RFQs/RFPs, micro-assessments, vendor creation, and contract administration. 3. Support to Programme Implementation and Coordination •Liaise with implementing partners, vendors, and government counterparts to ensure timely submission of deliverables and financial reports. •Monitor the implementation status of activities, providing timely updates to the Project Coordinator. •Support the compilation and formatting of reports and presentations for internal and external stakeholders. •Support monitoring visits and data collection related to implementation tracking and evaluations. Other Duties (10%) •Ensure compliance with UNFPA’s operational rules and EU donor regulations. •Support internal and external audit processes. •Undertake any other administrative or financial tasks as assigned by the Project Coordinator or the UNFPA Operations team. Qualifications and Experience Education: •Completed Secondary Education is required. •University degree in Finance, Accounting, Business Administration, or a related field is an asset. Knowledge and Experience: •Minimum of six (6) years of relevant experience in operations/administrative functions, programme support, including at least 2 years in finance, accounting. •Proven experience and track record in successfully managing and implementing financial policies, processes and systems in development organizations or private sector. •Proficiency in current Microsoft Office applications (especially Microsoft Excel and Word). •Experience in using ERP system (e.g. PeopleSoft, Oracle, SAP) or similar computerized applications. •Ability to interpret financial rules, regulations and procedures and explain them clearly and concisely. •Working experience with UN organization or other international development organizations is desirable. Languages: Fluency in English, Uzbek and Russian Required Competencies Values: •Exemplifying integrity, •Demonstrating commitment to UNFPA and the UN system, •Embracing cultural diversity, •Embracing change Functional Competencies: •Managing the organization’s financial resources •Manage documents, correspondence and reports •Managing information and workflow •Planning, organizing and multitasking •Supporting financial data analysis Core Competencies: •Achieving results, •Being accountable, •Developing and applying professional expertise/business acumen, •Thinking analytically and strategically, •Working in teams/managing ourselves and our relationships, •Communicating for impact Compensation and Benefits This position offers an attractive remuneration package including a competitive salary plus health insurance and other benefits as applicable. Disclaimer UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here [https://www.unfpa.org/diversity-equity-inclusion] to learn more.

Responsibilities

The Administrative and Finance Associate will manage financial transactions, budget monitoring, and procurement processes in compliance with UNFPA and EU regulations. They will also provide logistical support for project activities, maintain documentation, and coordinate with implementing partners to ensure smooth project operations.