Full Time

Job Location

Dubai, UAE

Nationality

Any Nationality

Salary

Not Specified

Gender

Not Specified

Arabic Fluency

Not Specified

Job Function

HR, Recruitment & Training

Company Industry

Software & Internet Services

Administrative:

· Organizing the operation of a new office, including sourcing the premises;

· Purchasing furniture, stationery, and consumables;

· Maintaining the office space and equipment — ensuring office appliances, furniture, lighting, air conditioning and ventilation systems are in working order; arranging repairs, maintenance, and replacements when necessary;

· Working with suppliers and contractors — concluding service agreements (cleaning, internet, utilities, equipment repair, etc.) and monitoring their fulfillment;

· Setting up the office document management system and keeping both paper and electronic files in order;

· Coordinating with courier services (letters, parcels);

· Preparing workstations for employees, including purchasing the necessary equipment and providing everything required for work;

· Liaising with the landlord on operational matters — approving redevelopments and renovation works, resolving utility issues, etc.;

· Using AI tools (not just ChatGPT) to speed up the preparation of documents, templates, translations, analytics, and information searches.

HR:

· Drafting employment contracts for resident and non-resident employees in line with local legislation requirements and freezone policies;

· Handling migration paperwork, residency visas, and Emirates ID; monitoring validity periods and ensuring timely renewals;

· Arranging medical insurance for employees;

· Managing monthly employee salary payments, including preparing and submitting WPS/SIF files, maintaining employee payroll details, and processing salary transfers through the company's business bank account;

• · Monitoring changes in UAE labor, immigration, and tax regulations; promptly informing management and adjusting processes accordingly.