Administrative and HR Operations Coordinator (Puerto Rico On-Site)) at Linxon

Guaynabo, Puerto Rico, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Jul, 26

Salary

0.0

Posted On

26 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office administration, HR coordination, Onboarding, Recruitment support, Microsoft Office, Communication, Organizational skills, Data management, IT support, Project coordination, Scheduling, Documentation, Compliance, Vendor management, Problem solving

Industry

Construction

Description

Job Description JOB TITLE: Administrative and HR Operations Coordinator, Energy and Infrastructure Projects (Puerto Rico) LOCATION: Puerto Rico (On-Site) Who we are? Linxon is a company founded on a century of technological expertise and six decades of global experience in substation and electrification projects. By merging AtkinsRéalis' project management prowess with Hitachi Energy's cutting-edge technological knowledge, Linxon leverages the strengths of both parent companies to form a new, dynamic entity. What we do? Linxon plays a pivotal role in fostering urban growth, industrial expansion, and community development by constructing essential components of the power transmission grid. We provide comprehensive engineering, procurement, management, and construction services for the execution of large, complex AC power substations, including expansions and electrification across five key segments. What we believe? We are driven by the in the value of your investment and a passion for undertaking challenging and high-risk projects. Our expertise, honed over years of experience and reinforced by continuous training, equips us to handle critical mission akin to “Special Forces”. What is your impact? Who we are? Built on more than a century of innovation and decades of substation expertise, Linxon blends AtkinsRéalis’ project management strength with Hitachi Energy’s technological leadership. Together, we deliver high‑performing EPC solutions that strengthen the power grid. We support community growth and industrial development by providing end‑to‑end engineering, procurement, management, and construction services for complex AC substation and electrification projects across five core markets. What We Believe? We believe in the value of every client’s investment and take pride in tackling challenging, high‑risk projects. With deep expertise and continuous development, our teams operate with the precision, resilience, and mission‑focus needed to deliver crucial infrastructure—often described as the “special forces” of our industry. To learn more about us click on the links below: Careers - Linxon Building the infrastructure to power the world - we are Linxon! (youtube.com) How will you make your impact? As the Administrative & HR Operations Coordinator at Linxon is a critical enabler of operational excellence, employee experience, and business continuity. This role serves as the central administrative and HR coordination hub for the Puerto Rico office, ensuring seamless day‑to‑day operations while supporting HR processes, onboarding, recruitment coordination, IT enablement, project execution, and internal communications. Acting as a trusted liaison between the local team and the broader organization, this position drives consistency, accuracy, and professionalism across multiple functions. Through proactive coordination, structured processes, and clear communication, the role directly supports Linxon’s growth, project delivery, and ability to operate efficiently across regions. What will you do? You will oversee daily office operations, ensuring a professional, organized, and efficient work environment. You will manage office supplies, equipment, vendors, access, visitors, mail, meeting spaces, and general administrative logistics. You will support scheduling, calendars, travel arrangements, and administrative requests with accuracy and efficiency. You will maintain well‑organized electronic and physical filing systems in alignment with company standards. You will coordinate end‑to‑end onboarding activities, including documentation, orientation scheduling, stakeholder coordination, and progress tracking. You will provide administrative support for recruitment, including interview scheduling, candidate communications, and interview logistics. You will maintain accurate, confidential, and compliant HR records and support offboarding documentation as required. You will coordinate basic IT and systems support, including new hire setup, equipment requests, system access, and issue escalation. You will track office equipment, system access, and user credentials to support security and accountability. You will provide administrative and coordination support to project teams, including documentation, presentations, reports, and meeting materials. You will track action items and follow up with stakeholders to support timely execution and closure. You will support internal communications, documentation distribution, cross‑functional coordination, and compliance with company policies and audit requirements. Who you are? You have 3–5 years of experience in office administration, HR coordination, or administrative support roles. You have hands‑on experience supporting HR onboarding and recruitment processes. You have strong organizational skills with the ability to manage multiple priorities and deadlines effectively. You have excellent written and verbal communication skills and can interact professionally at all levels. You have full professional fluency in both English and Spanish, written and spoken. You have a foundational understanding of IT systems, office software, and administrative tools. You have strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint. You have a high level of professionalism, discretion, and attention to detail. You have the ability to work independently while collaborating effectively in a fast‑paced, team‑oriented environment. What We Offer: Competitive Salary: Enjoy a rewarding compensation package that reflects your contributions. Health, Dental, and Vision Coverage: Comprehensive benefits to support your well-being and that of your family. 401K with Employer Match: Invest in your future with our generous retirement savings plan. Employee Assistance Program (EAP): Access confidential support for personal and professional challenges. Paid Time Off (PTO): Recharge and relax with ample time off to maintain work-life balance. Learning and Development: Expand your skills through training programs and career-building opportunities. Mentorship Initiatives: Connect with experienced professionals for guidance, support, and career insight. Internal Mobility: Explore opportunities across departments and office locations to broaden your experience. Performance-Based Advancement: Grow your career through clear pathways tied to your achievements and impact. We are proud to announce that LinxonAmericas has been certified as a Great Place to Work® reflecting our commitment to fostering a diverse, inclusive environment that fuels innovation and teamwork. #Linxon Worker Type Employee Job Type Regular At Linxon, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. Linxon is a joint venture company set up by AtkinsRéalis and Hitachi Energy to deliver turnkey electrical AC substation projects. At Linxon, we are the experts for substations related to renewable and conventional power generation, power transmission and transportation solutions. Our responsibility includes project design, engineering, procurement, construction, management and finally commissioning. Our team combines project management expertise and industry leading technology to create a true partner for reliable, sustainable energy solutions.

Responsibilities

The role serves as the central administrative and HR hub for the Puerto Rico office, managing daily operations, office logistics, and facility needs. It also provides critical support for HR processes including recruitment, onboarding, IT enablement, and project documentation.