Administrative and Project Support Officer (IPT-KT-2025-280-LD) at CERN

Geneva, Geneva, Switzerland -

Full Time

Start Date

Immediate

Expiry Date

19 Mar, 26

Salary

0.0

Posted On

19 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Business Administration, Customer Service, Administrative Support, Knowledge Transfer, Procurement, Budget Management, Resource Management, Event Coordination, Communication, Flexibility, Teamwork, Confidentiality, Onboarding, Offboarding, Reporting

Industry

Research Services

Description

Company Description At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Job Description Introduction: Are you enthusiastic about supporting the connection of scientific research with industrial opportunities? Are you interested in contributing to the optimisation of methods and processes for knowledge transfer and innovation? Take part and contribute to promoting innovation, collaboration and technology transfer, in alignment with CERN's research and expertise. You will join the Knowledge Transfer (KT) Group, which is in charge of identifying and realising opportunities for CERN's know-how to be applied in fields other than particle physics. We aim to maximise the impact of CERN technologies and expertise on society, in particular through industry. As the Administrative and Project Support Officer of the Knowledge Transfer Group, you act as Group Administrative Officer and support the KT Group with selected Project Management activities. You act as front office service and provide assistance to the Knowledge Transfer (KT) Group Leader and the KT Group management and assist with project management processes and tools. Functions: Support the design of project management processes and procurement of knowledge management software. Support project management implementation and reporting and facilitate the transition to a new software platform. Coordinate with organisational stakeholders as well as external stakeholders, as part of project implementation initiatives. Act as front office service and provide assistance to Knowledge Transfer (KT) Group Leader and KT Group management. Act as a front-line support service for various categories of personnel, supporting them from onboarding to offboarding. Process requests for leaves, reimbursements, payments, travels according to the CERN rules in force. Support the planning and communication related to the KT Fund and MA budget process. As needed, provide support with scheduling and coordinating large meetings, events and conferences. Qualifications Bachelor’s degree or equivalent relevant experience in Business Administration, Project Management, or a related field such as Resource or Budget Management. Experience: Demonstrated experience in administrative and business processes management in an international environment. Experience providing customer service or front-line support to a diverse community. Experience with project and business processes management. Experience with software platforms used in project management, budget management or resource management. Technical competencies: Customer service. Project management. Business administration. Behavioural competencies: Achieving Results: driving work / projects along and seeing them through to their conclusion. Demonstrating Accountability: maintaining confidentiality. Demonstrating Flexibility: actively participating in the implementation of new processes and technologies. Working in Teams: cooperating constructively with others in the pursuit of team goals; balancing personal goals with team goals. Language skills: Spoken and written English, with a commitment to learn French. Additional Information Eligibility and closing date: Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States. This vacancy will be filled as soon as possible, and applications should normally reach us no later than 19.01.2026 at 23:59 CET. Employment Conditions Contract type: Limited duration contract (5 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position. Working Hours: 40 hours per week Job Flexibility: Hybrid Job grade: 4-5 Job reference: IPT-KT-2025-280-LD Field of work: Support Services (Finance, HR, Legal, Procurement) Benchmark Job Title: Business Process Support Officer Global Benefits A competitive salary (tax free), increasing in line with your years of relevant experience. 30 days of paid leave per year plus 2 weeks annual closure. Coverage by CERN’s comprehensive health insurance scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund. Family, child and infant monthly allowances depending on your individual circumstances. A relocation package (installation grant, removal, travel expenses) depending on your individual circumstances. Possibility to extend your contract up to 8 years + eligibility for indefinite contract tenure. Overview of CERN - Discover a world where the impossible is made possible! At CERN, the European Organization for Nuclear Research, we are pushing the frontiers of science and technology. Our groundbreaking work brings together not only physicists but also a diverse range of professionals from engineering, technical, scientific, and administrative fields. Together, we foster an environment where innovation and collaboration thrive. Every day, we face exciting new challenges and opportunities to contribute to cutting-edge research that shapes our understanding of the universe. We meet these challenges through the diverse perspectives within our teams, ensuring every contribution is valued and driving our shared sense of inclusion and purpose. Diversity is a core value of CERN since its foundation, and it remains central to our mission and continued success. If you are ready to be part of a dynamic, inclusive community pushing the boundaries of knowledge, CERN is the place where your curiosity and skills can thrive. Be part of our mission to uncover what lies at the heart of the universe! TAKE PART! More information about us, here: careers.cern

Responsibilities

The Administrative and Project Support Officer will support the Knowledge Transfer Group with project management activities and act as a front office service. Responsibilities include coordinating with stakeholders, processing requests, and assisting with project implementation.