Administrative Assistant (11:30am-8pm) at GABRIELLI TRUCK SALES OF PA INC

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Sep, 26

Salary

30.0

Posted On

02 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Microsoft Excel, Microsoft Word, Microsoft Outlook, Microsoft Teams, Fleet Management, Recordkeeping, Customer Support, Scheduling, Warranty Claims Processing, Billing Coordination, Electronic Filing, Timecard Tracking, Onboarding, Communication, Multitasking

Industry

Truck Transportation

Description

2nd Shift! , M-F Saturday rotation. Hours 11:30am - 8pm About Us Gabrielli Truck Leasing (GTL), a division of Gabrielli Truck Sales, is the Northeast’s largest commercial truck leasing and rental provider. We are seeking a Fleet Administrative Assistant to join our growing team. This role is critical in supporting our Fleet Operations team, ensuring smooth day-to-day operations, accurate recordkeeping, and professional communication with customers and vendors. Key Responsibilities • - Provide administrative support to the Fleet Director, Regional Managers, Supervisors, and Facility Managers. • - Prepare and maintain service department records, reports, and spreadsheets. • - Assist with Preventative Maintenance scheduling and follow-up with customers. • - Process warranty claims documentation and assist with OEM portal updates. • - Help manage Billback Estimates by compiling photos, repair orders, and supporting files. • - Monitor and track Out-of-Service and Substitute units, updating reports daily. • - Coordinate with Parts Administrators to ensure proper billing and returns processing. • - Prepare customer-ready correspondence, estimates, and compliance documentation. • - Maintain electronic filing systems for inspections, registrations, and repair orders. • - Support supervisors with timecard tracking, scheduling, and new-hire onboarding paperwork. • - Answer phones and emails, providing professional customer support and routing inquiries appropriately. • - Act as liaison between Leasing Fleet operations and other GTL departments (Sales, Rental, Retail Service). Requirements • - 2+ years administrative support experience (automotive/trucking industry preferred). • - Proficient in Microsoft Office (Excel, Word, Outlook, Teams). • - Experience with fleet management or dealership systems (Enrich, Decisiv, Geotab, or similar) a plus. • - Excellent organizational skills and attention to detail. • - Strong written and verbal communication skills. • - Ability to multitask in a fast-paced environment. • - Must pass background check and drug test. • - High School Diploma or GED required (Associate’s Degree preferred). Benefits • - Competitive salary with growth opportunities. • - Full benefits package: Medical, Dental, Vision, 401K. • - Paid Holidays and Paid Time Off. • - Career development within the Gabrielli organization. Why Join GTL? At Gabrielli Truck Leasing, you’ll be part of a team that values customer service, operational excellence, and professional growth. As a Fleet Administrative Assistant, your work directly contributes to keeping our customers’ trucks on the road and our operations running smoothl

Responsibilities

Provide comprehensive administrative support to the Fleet Operations team, including record maintenance and scheduling. Act as a liaison between departments while managing warranty claims, billing, and customer correspondence.