Administrative Assistant [26040] at Sopra Steria

Capital City of Prague, Prague, Czechia -

Full Time

Start Date

Immediate

Expiry Date

17 May, 26

Salary

0.0

Posted On

16 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Agenda Preparation, Catering Coordination, Room Booking, Drafting Correspondence, Minute Taking, Report Preparation, Database Updating, Proof-Reading, Travel Booking, Accommodation Booking, Reimbursement Processing, Calendar Management, MS Office Suite, Travel Booking Systems, Expense Management, Workflow Management

Industry

Information Technology & Services

Description

Company Description HE Space is a successful international space company, specialised in providing managed services and human resources to the international space sector for over 40 years. We hire space experts all over Europe across the whole spectrum of space-related activities, from engineering to science, software development, operations, marketing, finance and administration. Our employees contribute towards a wide range of groundbreaking space programmes including Galileo and Copernicus, ExoMars, Iris2, ESA BASS, ESA GSPT, LISA Pathfinder, Euclid, the Ariane and Vega launchers as well as the International Space Station. HE Space has joined forces with CS Group and Sopra Steria to lead the engineering and digital space market in Europe and to provide highly skilled consulting. We are passionate about people and invest in you to support the development of the European space industry. Job Description As part of the team you will have the following responsibilities: Preparation of agenda, sending invitations, coordinating catering support, booking rooms (in an internal or external venue), preparing presence list, and other relevant services; Drafting correspondence, preparing relevant minutes, reports, statistics, notes, presentations, updating databases, monitoring of work in progress, calendars/agendas, mails monitoring, proof-reading of documents, formatting of relevant documentation; Travel and accommodation booking, processing reimbursement claims in accordance with applicable rules; Contacting the agreed provider and research for an optimal travel agenda, booking the flights and accommodation, collecting supporting documents for claims reimbursement, managing the reimbursement processes, processing related internal workflows etc.; Qualifications You will have the following qualifications and relevant experience: Completed secondary education or vocational diploma or bachelor degree in administration, business, management, or related field. 2–5 years of relevant administrative experience, ideally in an international or corporate environment. Experience in event coordination, meeting logistics, and travel arrangements is preferred. Excellent MS Office skills: Word, Excel, PowerPoint, Outlook; Ability to draft and format reports, minutes, presentations, correspondence, and maintain databases; Experience with calendar/agenda management tools (e.g., Outlook, Teams, SharePoint); Familiarity with travel booking systems and expense/reimbursement workflows; Ability to manage internal tools for workflows, document management, and approvals. The candidate should be eligible for EU security clearance. Fluency in English is mandatory; knowledge of Czeck is an advantage. Additional Information This job is located in Prague, Czech Republic. If you think you have what it takes for this job, please send your CV (in English and in Word or PDF) by clicking on the button “Apply for this job” quoting job CZ-HP-26040. An exciting and dynamic international working environment awaits you! Inclusive and committed employer, our company works every day to combat all forms of discrimination and promote a respectful working environment. That's why, committed to gender diversity and overall inclusivity, we encourage all applications and profiles. Last apply date: 13/03/2026!

Responsibilities

Responsibilities include managing meeting logistics such as preparing agendas, sending invitations, coordinating catering, and booking rooms, alongside drafting correspondence, preparing minutes, reports, and presentations. The role also covers travel and accommodation booking and processing associated reimbursement claims.