Administrative Assistant 3 at Northrop Grumman

, , United States -

Full Time

Start Date

Immediate

Expiry Date

10 Apr, 26

Salary

80600.0

Posted On

11 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office, Calendar Management, Meeting Coordination, Document Preparation, Communication Skills, Organizational Skills, Multi-tasking, Proofreading, Travel Coordination, Expense Reporting, Team Collaboration, Confidentiality, File Maintenance, Time Management, Problem Solving, Customer Service

Industry

Description

RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE TYPE: None TRAVEL: No Description At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Put your skills to the test by pushing the boundaries of what’s possible. From global defense to sustainment and modernization to mission readiness, your experience and ability will make it a reality. Our programs are built on equal parts of curiosity and collaboration. Our combined effort means our customers can connect and defend millions of people around the world. With Northrop Grumman, you’ll have the opportunity to be an essential part of projects that will define your career, now and in the future. The Northrop Grumman Defense Services is seeking an experienced Administrative Assistant to provide support to the Radar Systems Business Area in Warner Robins Ga. As a valued member of the leadership team, the Administrative Assistant is the center of day-to-day office operations and will be welcomed into a team environment where input is invited, growth is encouraged, and mutual support is standard. Roles and responsibilities of the selected candidate to include, but not limited to: This team member will be expected to multi-task in a fast-paced environment, using judgment and discretion. Diplomatically interface with all levels of management, employees, internal and external customers and vendors. This position will be responsible for the production and distribution of top quality memoranda, reports, presentations, organization lists and charts (distribution lists, organization charts). Coordinating and maintaining the Operating Unit Team’s calendar (meetings, schedule, deliverables) proactively through independent initiative Manage multiple conference room calendars, including scheduling and maintenance of equipment. Coordinating meetings (scheduling, set up using Microsoft Outlook, taking and documentation of minutes, tracking, coordinating meal ordering) Support travel requests, expense reports and tracking required documentation (per diem rates, Visitor Authorization Requests (VAR), spreadsheets) Coordinate and provide backup to other Administrative Assistants in the Operating Unit Provide file maintenance; maintain required records in accordance with directives Employee in- and out-processing and office moves Standard office duties (i.e. answer phones, take messages, escort/greet visitors, ordering supplies, managing maintenance requests and equipment ordering for multiple program areas) Preparing and releasing a variety of complex communications and documents that affect the program area; designing and maintaining procedures; appropriately handling confidential information is critical Maintaining a record of all program staff training. The candidate will be reliable, resourceful, work accurately and independently with an ability to anticipate, initiate and follow through with all responsibilities. There will be an occasional need to work extended hours Basic Qualifications: - High school diploma and a minimum of 4 years additional education and/or experience in the administrative professional field or an Associates Degree in business administration or related field AND 2 years related experience, OR Bachelor's degree in the administrative professional field - Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, Access, Visio, and Excel) and intranet/internet proficiency - Must have the ability to compile and generate reports and presentations Individual must be able to complete a wide variety of tasks with minimal supervision - Ability to efficiently coordinate Outlook calendar and high tempo schedules - Prior experience coordinating both on and off site meetings and/or events - Experience proofreading and correcting documents for grammatical errors and formatting - Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities -Expert level proficiency with oral and written communication skills -Must have experience in supporting a variety of management levels and administrative support within an organization and be able to collaborate with all organizational levels Preferred Qualifications: Associate's Degree in business administration or related field Experience and proficiency with Concur travel and expense reporting system Experience working in Share Point NGSkills Primary Level Salary Range: $48,400.00 - $80,600.00 The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business. The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates. Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions. Existing Applicants: Need to update your contact information or email address? Once logged in, click on Candidate Home in the upper right corner and scroll to the bottom of that screen to see buttons for: Update Contact information to update your legal name, address, and phone number Edit Account Settings to edit your email address We are a pioneering company. With careers across all areas: air, cyber, land, sea and space – our 90,000 employees work as one to defend and define the future. Northrop Grumman careers and internships are as varied as your interests, with a lifetime of potential that will give you every opportunity to do your best work. Working together with people from many backgrounds, personal passions and disciplines, we share a drive to push the boundaries of science, technology and engineering to meet the ever evolving needs of our customers worldwide.

Responsibilities

The Administrative Assistant will manage day-to-day office operations, including scheduling meetings, maintaining calendars, and producing high-quality documents. The role requires interfacing with various levels of management and supporting travel and expense reporting.