The Administrative Assistant provides support for the School of Nursing Assistant and Associate Deans, Program Directors, and Faculty. The Administrative Assistant will provide high level leadership support and general administrative support in a dynamic, fast-paced setting for faculty and leadership. The incumbent is expected to utilize initiative, judgment, and discretion to provide day-to-day assistance. The incumbent is responsible for providing logistical support for meetings and events and will participate as an active member of the School’s Administrative Team. The incumbent will work in a team environment, have the ability to maintain composed demeanor when interacting with peers, staff, employees and colleagues, and is expected to contribute to a diverse workplace through ideas and experience. Represents the school as an ambassador, providing strong customer service to staff, faculty, students, and external constituents.
Provide primary leadership and general administrative support to various assistant and associate deans, program directors, and faculty. Provides primary support for office supplies, room reservations, catering invoice processing, mail distribution and deliveries. Participates in the onboarding of faculty and staff. Provides overflow support for complex calendaring, organizational and logistical oversight of meetings and events, and works closely with various campus departments, external advisory boards, campus committees, outside donors and others to assist with logistical needs of the School of Nursing.

PREFERRED QUALIFICATIONS

• General knowledge of the Betty Irene Moore School of Nursing’s mission and vision.
• General knowledge of UC Davis and UC Davis Health procedures and policies.
• Ability to represent the School of Nursing with discretion to all constituents.

SPECIAL REQUIREMENTS – PLEASE CONTACT YOUR RECRUITER WITH QUESTIONS REGARDING WHICH ACTIVITIES APPLY BY POSITION

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements.
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

• 40% - Leadership, Faculty and Program Director Support
• 30% - School of Nursing Administrative Team Support
• 30% - Departmental Administrative Support