Administrative Assistant (3709) at The Salvation Army

Jasmine Estates, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Apr, 26

Salary

19.25

Posted On

13 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Report Preparation, Statistical Analysis, Meeting Coordination, Customer Service, Communication, Attention to Detail, Problem Solving, Time Management, Typing, Mathematical Computation, Event Planning, Confidentiality, Team Leadership, Scheduling, Office Operations

Industry

Non-profit Organizations

Description

Job Details Job Location: FLA-Pasco County Corps - Port Richey, FL 34668 Position Type: Full Time Regular Education Level: Associate Degree Salary Range: $18.74 - $19.25 Hourly Job Shift: Day Job Category: Admin Support Schedule/Hours: M-F Full time 35 hours Pay Range: $18.74 – $19.25 This position is responsible for: Relieving a department head or administrative level officer of administrative detail and administration operations, functions, and duties; assists with general Corps programming; performs advanced, complex, and often confidential administrative work with a broad scope of responsibilities; prepares advanced and technical reports and spreadsheets from start to finish; prepares statistical reports; assists with Corps program planning; coordinates information and arrangements for meetings and seminars; responds to inquiries regarding departmental operations and ensures the office runs smoothly while the supervisor is absent; may serve as a lead worker to one or two clerical employees. Key Responsibilities: Composes, prepares and/or types a wide variety of paperwork including that of a confidential, complex, and/or technical nature with limited supervision and direction such as correspondence, proposals, contracts, agreements, resolutions, programs, newsletters, statistics, budgets, invoices, legacy or other legal documents, notices, bulletins, agendas, schedules, minutes, manuals, etc.; records minutes of meetings and distributes the same to all those concerned; ensures the accuracy, completeness, and timeliness of the same. Assists with Salvation Army special events to include kettles, Angel Tree, Toy Shop, Summer Camp, etc; this may include administrative detail, assistance in planning, leading, participating as needed/directed. Answers telephone in a courteous and tactful manner; schedules appointments; greets and assists employees and people from outside The Salvation Army; provides accurate and complete information regarding the office operations and/or services; attempts to resolve complaints in a calm, courteous, and tactful manner. Physical Requirements and Working Conditions: Ability to meet attendance requirements. Ability to read, write, and communicate the English language. Ability to perform routine mathematical computations. Ability to transcribe dictation and type. Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to clients requiring assistance. WORKING CONDITIONS: Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like. Work may require driving a vehicle where there may be discomforts associated with heavy traffic or changes in weather. Employee Benefits: Health, Dental and Vision Insurance Paid Time Off Employee Retirement WHAT WE ARE LOOKING FOR IN YOU Education and Experience Two year degree or equivalent college coursework, AND four years progressively responsible experience performing administrative work in a general office, OR Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities. Licenses and Certifications: Valid state driver's license. Equal Opportunity Employer: Veterans | Disabled

Responsibilities

The Administrative Assistant is responsible for relieving a department head of administrative details and ensuring smooth office operations. This includes preparing reports, coordinating meetings, and assisting with special events.