Administrative Assistant (5+ Years) at Coffman Engineers, Inc.

Seattle, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

26 May, 26

Salary

29.0

Posted On

25 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Attention To Detail, Multi-tasking, Prioritization, Typing (50 WPM), Microsoft Office Suite, Critical Thinking, Organizational Skills, Analytical Abilities, Interpersonal Communication, Verbal Communication, Written Communication, Teamwork, Confidentiality, Data Entry, Recordkeeping, File Management

Industry

Design Services

Description

Company Description The right team is more than an advantage, it’s a game changer! Come work with a team of professionals dedicated to design excellence at Coffman Engineers. At Coffman Engineers, we serve as both prime consultant and sub consultant on projects large and small, including commercial, retail, institutional, government, industrial, and project/construction management. Incorporated in 1979, we have employees in more than 23 locations serving clients across the United States and overseas. To meet client objectives and to integrate our many disciplines, we can create teams comprised of civil, structural, mechanical, electrical, fire protection, and corrosion control, as well as project/construction managers and professionals in a variety of specialty services. This ability has made us a leader in the engineering and construction communities, and has strengthened our reputation as being progressive, innovative, and a great place to work. Job Description JOB SUMMARY Coffman is looking for an Administrative Assistant who will play a key role in supporting our Corporate Human Resources team. This role is ideal for an administrative professional who has five years of experience and views administration as a long‑term career and takes pride in providing consistent, high‑quality support. The successful candidate will help keep our employee records organized and accurate, ensure our data stays reliable, and be an important part of making our HR operations and events run smoothly. Your attention to detail and teamwork will make a real difference in our day-to-day success DUTIES/RESPONSIBILITIES Routine filing and file management. Must be able to maintain strict accuracy in a complex filing system. Perform personnel file and other HR-related documentation audits. Coordinate with local office HR team members and employees to maintain accurate employee records. Accurate and timely data entry and recordkeeping in HR and HR-related systems and tools. Creation of Word documents, Excel spreadsheets, PowerPoint presentations, and other reports. Receive, scan, and distribute HR mail and special deliveries; coordinate and prepare outgoing mail and special deliveries as needed. Plan, schedule, and coordinate HR-related events including meetings, trainings, HR summits, HR team activities, and other events. Conduct research for special projects as needed. Assist with invoice submission as needed. Performs other duties as may be assigned. Qualifications KNOWLEDGE/SKILLS/ABILITIES Must possess exceptional attention to detail. Able to multi-task and prioritize in a fast-paced environment. Ability to accurately type at least 50 wpm. Familiarity with advanced features of the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneNote, Teams, Copilot). Possess strong critical thinking, organizational, and analytical abilities. Maintain positive working relationships with internal and external customers. Excellent verbal, written and interpersonal communication skills. Able to work independently as well as on teams. Some familiarity with HR-related laws and regulations. Maintaining confidentiality is required. Positive contributor to overall office and department goals, culture, and morale. EDUCATION/EXPERIENCE High School diploma or equivalent (GED); two-year degree preferred. 5+ years of related experience. Experience with Microsoft Office applications required. Experience with Microsoft Dynamics F&O a plus. COMPENSATION/BENEFITS Hourly range of $25 - $29 based on experience. Paid overtime at 1.5 times hourly rate. Competitive end-of-year discretionary bonus based on company/team/personal performance. 401(k) matching program. Hybrid work schedule – two to three days required onsite at our Seattle office. This position is not eligible for sponsorship. Additional Information Why You Want To Work Here Coffman truly focuses on its employees. We support and encourage individually tailored professional and technical advancement as well as personal growth. We offer an excellent salary and comprehensive benefits package (including eligibility for annual discretionary bonuses), a desirable location, and a professional office environment with the opportunity to work with a collaborative team. Don’t take our word for it. Check out what others are saying: http://www.glassdoor.com/Reviews/Coffman-Engineers-Reviews-E409809.htm Coffman At A Glance: 47 years in business. 850+ employees serving clients throughout the U.S. and overseas from more than 23 locations. Multi-discipline engineering services plus corrosion control, commissioning and project/construction management. 70+ employees in 9 offices, providing Fire Protection services since 2014. #34 Top 80 Engineering Firms, Building Design + Construction, 2022. #29 Zweig Group Hot Firm List, Zweig Group, 2021. #161 Top 500 Design Firms, Engineering News-Record, 2023. Applying You must apply online for this position. If you are unable to complete our online application process, or if you need assistance to do so, let us know so we can provide a reasonable accommodation. If you are experiencing problems applying through our system, please try again using a different browser or an updated version of your current browser. If that doesn't work, please contact us directly. This position is direct with Coffman Engineers; we are an Equal Opportunity Employer. We do not discriminate on the basis of any status protected under federal, state, or local law. Follow us! www.coffman.com Twitter: @CoffmanEngineer Instagram: @CoffmanEngineers LinkedIn: https://www.linkedin.com/company/coffman-engineers Facebook: @CoffmanEngineers Department: Human Resources Office: Seattle, WA

Responsibilities

This role involves supporting the Corporate Human Resources team by maintaining organized and accurate employee records, ensuring data reliability, and facilitating smooth HR operations and events. Key duties include routine filing, documentation audits, data entry into HR systems, creating reports, and coordinating various HR-related activities and meetings.