Administrative Assistant (6-month Temporary Contract) at Turner Townsend

Madrid, Community of Madrid, Spain -

Full Time

Start Date

Immediate

Expiry Date

15 Mar, 26

Salary

0.0

Posted On

15 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Fluent In English, Fluent In Spanish, Administrative Support, Office Operations, IT Support, Organizational Skills, Attention To Detail, Communication Skills, Proactive Mindset, Service-Oriented, Supplier Management, Health And Safety Documentation, Business Travel Management, Space Management, Inventory Management, Vendor Registration

Industry

Construction

Description

Company Description At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society. Every day we help our major global clients deliver ambitious and highly technical projects, in over 130 countries worldwide. Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result our people get to enjoy working on some of the most exciting projects in the world. Job Description The role will support the Madrid office with daily administrative and operational activities, ensuring smooth office operations and proper documentation maintenance. Key responsibilities include: • General front office and office daily operations. • Local IT support, including inventory management, new orders, CAPEX orders, Autopilot coordination, laptop configuration and refresh cycles. • Preparation of materials for new starters, and coordination of their first working day, including welcome and IT induction. • Business travel management, including cost allocation and registration. • Space management: meeting rooms and access cards. • Office supplies inventory management and ordering. • Vendor registration on client platforms when required. • Support with health and safety documentation, HIVI materials, trainings and risk prevention information. • Supplier management in D365. • General business support. Qualifications Fluent in English and Spanish. Previous experience in an administrative, office support or similar role. Ability to manage multiple administrative and operational tasks simultaneously. Good organisational skills and attention to detail. Comfortable working with IT tools and systems (e.g. D365 or similar). Proactive, flexible and service-oriented mindset. Strong communication skills in a professional environment. Additional Information Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community. Please find out more about us at www.turnerandtownsend.com/ #PC1 Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter Instagram LinkedIn It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.

Responsibilities

The role involves supporting daily administrative and operational activities in the Madrid office, ensuring smooth office operations and proper documentation maintenance. Key tasks include managing front office operations, local IT support, business travel management, and supplier management.