Administrative Assistant (8 months Fixed Term contract) at S&P Global

Milan, Lombardy, Italy -

Full Time

Start Date

Immediate

Expiry Date

15 Mar, 26

Salary

0.0

Posted On

15 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Travel Management, Expense Management, Document Preparation, Calendar Management, Database Management, Salesforce, Communication Skills, Organizational Skills, Technical Support, Reception Skills, Event Coordination, Facility Management, Office Supplies Management, Flexibility, Team Support

Industry

Financial Services

Description

About the Role: Grade Level (for internal use): 05 The Team: Our Milan-based administrative team is the backbone of our operations, supporting circa 20 professionals across various functions. We are a collaborative group that values efficiency, attention to detail, and seamless service delivery. Our team thrives on supporting each other during peak periods and ensuring continuity of services through effective coordination and teamwork. The team operates in a dynamic environment where every member plays a crucial role in maintaining our high standards of client service and operational excellence. The Impact: As an Administrative Assistant, you will be the essential link that keeps our operations running smoothly. Your work directly enables our teams to focus on their core responsibilities while you handle the critical administrative functions that support business continuity. You will contribute to team initiatives that improve our operational efficiency and ensure that our clients and visitors receive exceptional service. Your attention to detail and proactive approach will help identify and resolve issues before they impact the business, making you an invaluable part of our success. What You Stand to Gain: Opportunity to develop broad administrative expertise across multiple business functions Exposure to various departments and senior stakeholders, expanding your professional network Experience in a fast-paced, international business environment Skills development in modern office technologies and systems Career growth opportunities within a global organization The satisfaction of being a key contributor to team success and operational excellence Responsibilities: Provide comprehensive administrative support to teams of 20 professionals including travel and expense management Prepare documents for committees and manage document platforms with accuracy and attention to detail Complete and submit travel and personal expenses within deadlines, following up on all queries Manage team calendars and update databases including Salesforce with new contacts Support IT requests for swift resolution and track team office presence Ensure filing and archiving is kept up to date following established organizational standards Support reception desk on rotation, handling incoming calls and routing them appropriately Set up conference calls and video conferences, providing technical support for AV issues Welcome visitors, suppliers, and clients, providing comprehensive support including bookings and access management Support events and seminars with logistics coordination Work with Office Manager as operational contact for facility management and office supplies Provide backup support to other Administrative Assistants and handle ad hoc requests with flexibility All employees are required to work from the office a minimum of 2 days per week. We require all candidates who reach the final stage of our interview process to attend at least one in-person interview, which is ordinarily at your nearest S&P Global Ratings office. This must be completed before we can proceed to an offer. What We're Looking For: Basic Required Qualifications: High school diploma or equivalent; additional administrative certification preferred 2-3 years of administrative or office support experience Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong organizational skills with ability to manage multiple priorities simultaneously Excellent written and verbal communication skills in English and Italian Experience with database management and CRM systems (Salesforce experience preferred) Additional Preferred Qualifications: Experience supporting senior-level executives or teams Knowledge of travel booking systems and expense management processes Familiarity with conference call and video conferencing technologies Previous reception or front office experience in a professional environment #LI-EY1 About S&P Global Ratings At S&P Global Ratings, our analyst-driven credit ratings, research, and sustainable finance opinions provide critical insights that are essential to translating complexity into clarity so market participants can uncover opportunities and make decisions with conviction. By bringing transparency to the market through high-quality independent opinions on creditworthiness, we enable growth across a wide variety of organizations, including businesses, governments, and institutions. S&P Global Ratings is a division of S&P Global (NYSE: SPGI). S&P Global is the world’s foremost provider of credit ratings, benchmarks, analytics and workflow solutions in the global capital, commodity and automotive markets. With every one of our offerings, we help many of the world’s leading organizations navigate the economic landscape so they can plan for tomorrow, today. For more information, visit www.spglobal.com/ratings What’s In It For You? Our Mission: Advancing Essential Intelligence. Our People: We're more than 35,000 strong worldwide—so we're able to understand nuances while having a broad perspective. Our team is driven by curiosity and a shared belief that Essential Intelligence can help build a more prosperous future for us all.From finding new ways to measure sustainability to analyzing energy transition across the supply chain to building workflow solutions that make it easy to tap into insight and apply it. We are changing the way people see things and empowering them to make an impact on the world we live in. We’re committed to a more equitable future and to helping our customers find new, sustainable ways of doing business. Join us and help create the critical insights that truly make a difference. Our Values: Integrity, Discovery, Partnership Throughout our history, the world's leading organizations have relied on us for the Essential Intelligence they need to make confident decisions about the road ahead. We start with a foundation of integrity in all we do, bring a spirit of discovery to our work, and collaborate in close partnership with each other and our customers to achieve shared goals. Benefits: We take care of you, so you can take care of business. We care about our people. That’s why we provide everything you—and your career—need to thrive at S&P Global. Our benefits include: Health & Wellness: Health care coverage designed for the mind and body. Flexible Downtime: Generous time off helps keep you energized for your time on. Continuous Learning: Access a wealth of resources to grow your career and learn valuable new skills. Invest in Your Future: Secure your financial future through competitive pay, retirement planning, a continuing education program with a company-matched student loan contribution, and financial wellness programs. Family Friendly Perks: It’s not just about you. S&P Global has perks for your partners and little ones, too, with some best-in class benefits for families. Beyond the Basics: From retail discounts to referral incentive awards—small perks can make a big difference. For more information on benefits by country visit: https://spgbenefits.com/benefit-summaries Global Hiring and Opportunity at S&P Global: At S&P Global, we are committed to fostering a connected and engaged workplace where all individuals have access to opportunities based on their skills, experience, and contributions. Our hiring practices emphasize fairness, transparency, and merit, ensuring that we attract and retain top talent. By valuing different perspectives and promoting a culture of respect and collaboration, we drive innovation and power global markets. S&P Global has a Securities Disclosure and Trading Policy (“the Policy”) that seeks to mitigate conflicts of interest by monitoring and placing restrictions on personal securities holding and trading. The Policy is designed to promote compliance with global regulations. In some Divisions, pursuant to the Policy’s requirements, candidates at S&P Global may be asked to disclose securities holdings. Some roles may include a trading prohibition and remediation of positions when there is an effective or potential conflict of interest. Employment at S&P Global is contingent upon compliance with the Policy. Recruitment Fraud Alert: If you receive an email from a spglobalind.com domain or any other regionally based domains, it is a scam and should be reported to reportfraud@spglobal.com. S&P Global never requires any candidate to pay money for job applications, interviews, offer letters, “pre-employment training” or for equipment/delivery of equipment. Stay informed and protect yourself from recruitment fraud by reviewing our guidelines, fraudulent domains, and how to report suspicious activity here. ----------------------------------------------------------- Equal Opportunity Employer S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment. If you need an accommodation during the application process due to a disability, please send an email to: EEO.Compliance@spglobal.com and your request will be forwarded to the appropriate person. US Candidates Only: The EEO is the Law Poster http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf describes discrimination protections under federal law. Pay Transparency Nondiscrimination Provision - https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf ----------------------------------------------------------- 50 - Administrative Support (EEO-2 Job Categories-United States of America), CORSVC503 - Entry Administrative Support (EEO Job Group) S&P Global delivers Essential Intelligence® that shapes decision making. We provide the world’s leading organizations with the right data, connected technologies and expertise they need to move ahead. As part of our team, you’ll help solve complex challenges that equip businesses, governments and individuals with the knowledge to adapt to a changing economic landscape.

Responsibilities

The Administrative Assistant will provide comprehensive administrative support to a team of 20 professionals, including travel and expense management, document preparation, and calendar management. They will also support IT requests, manage office presence, and assist with reception duties.