Administrative Assistant at ABA Pathways LLC

Alpena, Michigan, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Sep, 26

Salary

20.0

Posted On

04 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Attention to detail, Efficiency, Self-motivation, Communication, Problem solving, Google Suite, Scheduling, Administrative support, Payroll approval, Document management

Industry

Mental Health Care

Description

Description JOB DUTIES: (May include, but not limited to) Provide secretarial and administrative support to management and other staff Complete the schedule for all clients, including ABA line therapy, ABA supervision, ABA family guidance, OT services, and SLP services (as applicable) Create and maintain staff schedules, including but not limited to checking schedules in Measure for accuracy and approving for payroll. Answer general phone inquiries using a professional and courteous manner Direct phone inquiries to the appropriate staff members Communicate with client’s families sensitive matters such as session cancellations, client-related incidents, client illness, and other relevant issues Assist families and staff with MeasurePM, including helping collect guardian signatures Greet patients/suppliers/visitors to the organization in a professional and friendly manner Sort incoming mail, faxes, and courier deliveries for distribution Prepare and send outgoing faxes, mail, and courier parcels Conduct basic cleaning duties, including but not limited to disinfecting and organizing, vacuuming, wiping down commonly used surfaces, and take care of emergency cleaning situations Receive, store, and organize the office supplies ensuring that basic supplies are always available Organize clinic storage cabinets and rooms Coordinate the maintenance of office equipment and furniture Scan, upload, and file confidential client and staff documents while maintaining their privacy Be an exemplary role model for Pathways policies, procedures, and values Maintain appropriate and professional boundaries with client families in the center and on social media to avoid dual relationships or other unethical situations. Other intentional duties as assigned Requirements SCHEDULE: Monday through Friday from 7:00 AM - 3:30 PM Full time position REQUIRED QUALITIES AND SKILLS OF CANDIDATE: Organized Attention to detail Efficient Self-motivated and independent Good communication Able to problem solve Knowledge of Google Suite

Responsibilities

Provide comprehensive administrative and secretarial support, including managing client and staff schedules and handling professional communications. Maintain the physical office environment through cleaning, supply management, and document filing.