Administrative Assistant at ABM US

San Jose, California, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Jun, 26

Salary

31.0

Posted On

27 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, HR Processing, Pre-employment Processing, File Maintenance, Spreadsheet Creation, Financial Reporting, Invoice Processing, Time Record-keeping, Data Entry, Office Administration, Answering Phones, Filing, Copying, Meeting Minutes, Report Preparation, Confidentiality

Industry

Facilities Services

Description

Pay: $31.00/HR The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data. Benefit Information: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit Annual Benefits-Staff and Management [https://media.abm.com/wp-content/uploads/AnnualBenefitFlyers/Recruiting%20Flyer%20-%20Staff%20&%20Mgmt.pdf] To provide timely and accurate administrative support services for our managers to enhance the quality of the overall service we provide to our clients and employees. Essential Functions: * Initiate first level of payroll and HR processing procedures. * Assist managers with pre-employment processing of employees to include ensuring proper completion of paperwork and pre-employment background checks. * Maintain employee files. * Understand and create spreadsheets for financial reports. * Process invoices for payment. * Process payroll bi-weekly, gather and tabulate time records for employees daily. * General data entry duties & office administration such as answering phones, filing, copying, etc. * Provide excellent service to client and employees. * Maintain administrative records and documents pertaining to the account. * Record minutes of meetings. * Greet and help walk-in visitors in a professional manner. * Prepare reports as assigned by Management. * Handle other duties as assigned by Management. Minimum Requirements: * GED or High school diploma required * Associate degree or higher preferred * 2-3 years of successful office administration experience * High energy level and enthusiastic * Proficient in Microsoft Office * Comfortable with having flexible hours * Experience with hourly time record-keeping procedures * Experience processing new employees * Strong organizational skills * Excellent interpersonal skills * Ability to work in a team environment * Sense of urgency to complete tasks and meet deadlines; self-directed * Ability to handle confidential information * Ability to handle multi-faceted jobs with completing normal duties

Responsibilities

This role is responsible for providing timely and accurate administrative support to managers, which includes initiating payroll and HR processing, assisting with pre-employment procedures, and maintaining employee files. Key duties also involve creating financial spreadsheets, processing invoices, managing daily time records, and general office administration like answering phones and filing.