Administrative Assistant (Administrative exp req) at #twiceasnice Recruiting

Buffalo, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Apr, 26

Salary

65000.0

Posted On

23 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Detail-Oriented, Calendar Management, Email Management, Meeting Coordination, Note Taking, Document Preparation, Data Management, Billing Accuracy, Deadline Tracking, Administrative Support, MS Office Proficiency, Self-Starter, Professionalism, Follow-Through, Initiative

Industry

Staffing and Recruiting

Description

Administrative Assistant (Administrative exp req) Location: Buffalo, NY Salary: $60,000 - $65,000 + Benefits Benefits: Medical, Dental, Vision, 401(k) w/ contribution, PTO, Student Loan Assistance, Free Parking Job Type: Full-Time Typical Hours: Monday – Friday, 9:00 AM – 6:00 PM Start Date: ASAP Sponsorship is not available Administrative Assistant (Administrative exp req) Description Our client in the legal services industry is seeking an Administrative Assistant to join their team in the Buffalo/Williamsville area. You’ll be the dedicated right hand to a senior leader in the firm, owning calendars, inbox triage, meeting prep, notes, and follow-ups—so priorities stay on track and cases move forward. You’ll review reports, track caseloads, and keep files and data current across systems. To succeed in this role, you must be highly organized, detail-oriented, and comfortable juggling multiple priorities in a dynamic office setting where no two days look the same. Ideal candidates are forward-thinking self-starters who take initiative, anticipate needs, and thrive in roles where accuracy, follow-through, and professionalism are critical. This opportunity is especially exciting for someone who enjoys being the backbone of an organization, values meaningful work that helps people achieve important life goals, and wants to grow within a supportive, culture-first firm known for its positive reputation and strong community presence. Administrative Assistant (Administrative exp req) Responsibilities • Manage the attorney partner’s calendars, schedules, tasks, meetings, and reminders • Monitor and prioritize email inboxes to ensure timely follow-ups and responses • Coordinate meetings and attend consultations to take detailed notes and track action items • Prepare, draft, and organize correspondence and documents using firm templates • Update and maintain internal case lists, logs, and client records within firm systems • Review and double-check billing information for accuracy and completeness • Track deadlines, case milestones, and reporting data to support workload management • Provide general administrative support including filing, scanning, and mail coordination Administrative Assistant (Administrative exp req) Qualifications • 2+ years of office admin or administrative support experience required • Experience managing calendars, scheduling, and professional correspondence required • MS Office Proficiency (especially Excel) required

Responsibilities

The Administrative Assistant will manage the attorney partner’s calendars, schedules, and meetings while also providing general administrative support. Responsibilities include monitoring email inboxes, preparing correspondence, and maintaining internal case records.