Administrative Assistant at Advocate Support Services Inc

Annapolis, Maryland, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Oct, 26

Salary

24.0

Posted On

13 Jul, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Records Management, Insurance Eligibility Tracking, Quality Assurance, HR Onboarding, Technology Coordination, Referral and Intake Support, Microsoft 365, Electronic Records Systems, Insurance Verification, Professional Communication, Process Improvement

Industry

Mental Health Care

Description

IMMEDIATE HIRING: ADMINISTRATIVE ASSISTANT Advocate Support Services, Inc. – Maryland Behavioral Health Organization ARE YOU THE PERSON EVERYONE RELIES ON TO KEEP THINGS ORGANIZED, ACCURATE, AND MOVING FORWARD? Advocate Support Services is growing, and we're looking for an exceptional Administrative Assistant who thrives on organization, accuracy, accountability, and making complex operations run smoothly. This is not a receptionist role. This is a mission-critical operations position supporting a rapidly growing behavioral healthcare organization that serves adults living with serious mental illness throughout Maryland. The Administrative Assistant helps ensure authorizations are tracked, records are audit-ready, technology is coordinated, onboarding moves efficiently, and staff have what they need to deliver life-changing services. [PD- [https://advocatesupport-my.sharepoint.com/personal/jennifer_advocatesupport_com/_layouts/15/Doc.aspx?sourcedoc=%7BEFD08869-20CE-4BB7-BF61-FA7E56C225AD%7D&file=PD-009_Administrative_Assistant_PD_DRAFT.docx&action=default&mobileredirect=true] WHY JOIN ADVOCATE? ✅ Meaningful work that directly supports individuals on their recovery journey. ✅ Stable, growing healthcare organization. ✅ Diverse responsibilities—no two days are the same. ✅ Collaborative leadership team that values initiative and reliability. ✅ Opportunity to learn healthcare operations, compliance, HR support, technology coordination, and healthcare administration. ---------------------------------------- WHAT YOU'LL DO You may support one or more operational areas, including: * Administrative and office operations * Records management and document control * Insurance eligibility and authorization tracking * Quality assurance and compliance support * HR onboarding and offboarding support * Technology and equipment coordination * Referral and intake support * Operational communications and project support This role is ideal for someone who loves: * Checklists * Organization * Process improvement * Solving problems * Following through * Managing multiple priorities without losing attention to detail ---------------------------------------- WE'RE LOOKING FOR SOMEONE WHO ✅ Is incredibly organized ✅ Loves systems, structure, and accuracy ✅ Is comfortable learning technology platforms ✅ Can handle confidential information with professionalism ✅ Communicates clearly and professionally ✅ Takes ownership of tasks and follows them through completion ✅ Can recognize issues and escalate them appropriately PREFERRED EXPERIENCE * Administrative support * Healthcare administration * Behavioral health * Human services * Microsoft 365 (Outlook, Teams, SharePoint, Excel) * Electronic records systems * Insurance verification or authorization support ---------------------------------------- THE IDEAL CANDIDATE You are the person who notices what others miss. You create order where others see chaos. You enjoy checking tasks off a list, maintaining accurate records, and helping an organization operate at a high level. You take pride in accuracy, professionalism, and dependability. POSITION DETAILS * Full-Time or Part-Time Available * Hourly / Non-Exempt * Office-Based Position * Reports to the Director of Operations APPLY TODAY We are actively interviewing and looking to hire immediately. If you're ready to be part of a growing organization where your work truly matters, we would love to hear from you.

Responsibilities

The Administrative Assistant manages critical operations including records management, insurance authorization tracking, and HR onboarding support. They ensure the organization remains audit-ready and coordinate technology and equipment for staff.