Administrative Assistant at Aecom USA

Singapore, , Singapore -

Full Time

Start Date

Immediate

Expiry Date

23 Jul, 26

Salary

0.0

Posted On

24 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document control, Tender management, Administrative support, Project coordination, MS Office Suite, Excel, Word, PowerPoint, Organizational skills, Time management, Communication skills, Interpersonal skills, Analytical mindset, Attention to detail, Facilities management, Vendor liaison

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description Business Department Administration Prepare and compile Letters of Acceptance, Letters of Intent, tender reports, tabulations, and contract documents. Record and manage tender deposits and cheques. Maintain document control and filing of legal and project documents. Provide day-to-day administrative support to QS and PM teams. Coordinate local and overseas courier services, including arranging courier for cheque collection and deposit to support Manila finance. Coordinate external printing and binding services for project and contract documents. Organize internal/external events when requested. Manage office supplies, stationery, and publications for contract binding. Office Administrative & Operations support Coordinate building maintenance matters, including air-conditioning servicing and lighting replacement. Liaise with vendors on copier and facilities issues. Cover reception duties when required, including visitor handling and calls. Ad-hoc Support Provide ad-hoc administrative and operational support as assigned by Business Line Leaders Qualifications Diploma in Accounting, Finance, Business Administration, or a related field. Minimum 2 years of experience in project coordination, or administrative roles. Proficiency in MS Office Suite (Excel, Word, PowerPoint). Excellent organizational and time management skills. Strong communication and interpersonal abilities. Analytical mindset with attention to detail. Additional Information About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. State/Province: Central Singapore Business Group: DCS Legal Entity: AECOM Cost Consulting and Project Management (Singapore) Pte Ltd Business Line: PCC Work Location Model: On-Site Operating Group: International Primary Location: SG - The Concourse

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Responsibilities

The role involves managing tender documentation, contract records, and providing daily administrative support to project management and quantity surveying teams. Additionally, the assistant will handle office operations, including facilities maintenance, vendor coordination, and reception duties.