Administrative Assistant إماراتيين (خلاصة القيد) at Aecom USA

Dubai, Dubai, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

16 Jun, 26

Salary

0.0

Posted On

18 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Tasks, Document Preparation, Presentation Editing, Report Generation, Scheduling Meetings, Travel Arrangements, Inventory Management, Filing Systems, Document Control, Data Entry, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Organizational Skills, Multitasking

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description AECOM's Program Cost Consultancy team is seeking a dynamic and organized Administrative Assistant to provide essential support to the team. The ideal candidate will be detail-oriented, proactive, and capable of handling a variety of administrative tasks in a fast-paced environment. As part of AECOM’s commitment to Emiratisation and in accordance with UAE labour law, only UAE Nationals with a family book will be considered for this role. Job Summary Assist in day-to-day administrative tasks Prepare and edit documents, presentations, and reports ensuring accuracy and adherence to company standards. Provides administrative support to one or more managers within a group, office or business unit including some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintains inventory of office supplies. Maintain organized filing systems, both physical and digital, to facilitate efficient document retrieval. Schedule and organize project-related meetings, ensuring all stakeholders are informed of key dates and deliverables. Draft and edit professional emails, letters, and other correspondence as needed. Implement and maintain document control procedures, ensuring that all project documents are accurately labeled, stored, and accessible to the project team. Collaborate with project managers and team members to assist in project-related administrative tasks. Compile and organize project documentation, including contracts, specifications, and drawings, ensuring they are readily accessible for the team. Assist in data entry tasks related to project milestones, timelines, and resource allocation. Generate basic reports and analyses to support project managers in monitoring project progress. Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work. Works under general supervision. Qualifications Diploma in Business Administration, Office Management, or a related field is preferred. Minimum of 2 years of administrative experience, preferably in a professional services or engineering environment. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and multitasking abilities with a keen eye for detail. Strong communication skills, both written and verbal. Ability to maintain confidentiality and handle sensitive information with discretion. A proactive and positive attitude, with the ability to work both independently and collaboratively in a team. Additional Information About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. State/Province: Dubai Business Group: DCS Legal Entity: AECOM MIDDLE EAST LIMITED DUBAI BRANCH Business Line: Transportation Work Location Model: On-Site Operating Group: International Primary Location: AE - Dubai, UAE - UBora Tower

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Responsibilities

The Administrative Assistant will support the Program Cost Consultancy team by handling day-to-day administrative tasks, preparing and editing documents, reports, and presentations, and providing support to managers including scheduling and travel arrangements. Responsibilities also involve maintaining organized filing systems, implementing document control procedures, and assisting with project-related administrative tasks like data entry and basic report generation.