Administrative Assistant at AICA Orthopedics, P.C.

Marietta, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Dec, 25

Salary

25.0

Posted On

01 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Detail-Oriented, Organized, Excel Skills, Professional Communication, Vendor Coordination, Data Entry, Document Scanning, Invoice Processing, Project Tracking, Multi-Tasking, Errand Running, Appointment Scheduling, File Management, Customer Service, Quick Learner, Phone Communication

Industry

Hospitals and Health Care

Description

Description Administrative Assistant ProCo LLC | Marietta, GA | Full-time | $22-25/hour + Benefits? Detail-Obsessed Organizer Needed! Medical service organization supporting 24 locations seeks an exceptionally organized Administrative Assistant with strong Excel skills. Perfect for someone who thrives on details and loves keeping systems running smoothly. The Role Vendor Coordination (40%) Make daily calls to contractors, vendors, and permit offices Schedule appointments, inspections, and service calls Follow up on project status and deliveries Update and maintain vendor contact databases Administrative Support (35%) Manage multiple Excel spreadsheets tracking projects, deadlines, and vendors Maintain highly organized filing systems for permits and invoices Process invoices and purchase orders with zero errors Prepare reports and status updates Data entry and document scanning General Support (25%) Run errands (permits, materials, document delivery) Coordinate deliveries across 24 medical locations Schedule meetings and manage department calendar Occasional site visits for photos or drop-offs You Must Have High school diploma or equivalent Strong Excel skills - you'll use it daily Extremely detail-oriented and organized - this is critical Valid driver's license and reliable transportation Quick learner who picks up systems fast Comfortable making 20+ phone calls daily Professional communication skills Ability to juggle multiple tasks without dropping details Preferred 2+ years administrative, office support, or customer service experience Proven organizational excellence Experience with complex spreadsheets or databases Interest in construction or operations Why Join Us Pay & Benefits $22-25/hour based on experience Performance bonuses Medical, Dental, Vision, 401(k) PTO and paid holidays Career Growth Direct mentorship from management Path to senior coordinator or operations roles Training in project coordination and operations Stable company with 25+ year track record Work Environment Monday-Friday, no weekends Corporate office with free parking Mix of office work and occasional field visits Supportive healthcare organization About ProCo LLC ProCo LLC is a management service organization optimizing operations for 24 medical clinics across metro Atlanta with 400+ healthcare professionals. Apply Now Perfect entry-level role for organized, detail-oriented professionals ready to grow their career in operations and administration! Equal Opportunity Employer Requirements You Must Have High school diploma or equivalent Strong Excel skills - you'll use it daily Extremely detail-oriented and organized - this is critical Valid driver's license and reliable transportation Quick learner who picks up systems fast Comfortable making 20+ phone calls daily Professional communication skills Ability to juggle multiple tasks without dropping details Preferred 2+ years administrative, office support, or customer service experience Proven organizational excellence Experience with complex spreadsheets or databases Interest in construction or operations

Responsibilities

The Administrative Assistant will coordinate with vendors, manage multiple Excel spreadsheets, and provide general administrative support across 24 medical locations. Responsibilities include scheduling, data entry, and maintaining organized filing systems.