Administrative Assistant at AIM Independent Living Center

Elmira, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Oct, 26

Salary

18.0

Posted On

07 Jul, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Inventory Management, Customer Service, Microsoft Office, Scheduling, Confidentiality, Communication, Organization, Purchasing, Receiving

Industry

Consumer Services

Description

AIM is seeking an Administrative Assistant to join our mission-driven organization. Our growing team is offering a full benefits package that includes: Reliable Schedule - 8:00 am - 4:30 pm Employee Discounts Medical, Dental, Vision, and Life insurance 403(b) with matching Generous Paid Time Off and a culture of work/life balance Position Snapshot: The Administrative Assistant supports AIM's maintenance department, including purchasing and receiving. The Administrative Assistant helps triage the building and operational end needs of the agency. The role provides ongoing support to the Executive Admin team for the success of planned outcomes. Essential Functions: * Maintain organized logs of inventory, invoices, receivables, shipping trackers, etc. using Microsoft applications. * Provide welcoming, friendly, supportive customer service. * Support all agency communications, including phone, email, fax, and inter-office mail. * Accept agency deliveries. * Schedule meetings. * Follow all safety regulations as outlined in AIM policies and procedures. * Respect and support the self-directed decisions and goals of agency consumers. * Support the agency's marketing efforts. * High attention to confidentiality. * Assist people with disabilities and their families by referring them to other AIM programs. Experience and Qualifications: * High school diploma with at least five years of customer service experience * Other combinations of education and experience may be considered. * Computer literacy. * Knowledge of systems, organizations, and community-based resources that serve people with disabilities. * Must be highly organized is fast paced enviroments. * Dependable vehicle and acceptable driving record. Physical and Environmental Requirements: * Work is typically performed indoors and requires lifting of up to 50 pounds, and the ability to sit and work at a computer for prolonged periods of time. * WE ARE AN EQUAL-OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status, or any other protected Federal, State/Province, or Local status unrelated to the performance of the work involved.

Responsibilities

The Administrative Assistant supports the maintenance department by managing purchasing, receiving, and operational needs. Key duties include maintaining inventory logs, handling agency communications, and supporting the Executive Admin team.