Office Administration & Operations

• Provide administrative support across a wide range of office and operational activities.
• Monitor and update company expenses through the daily use of an Excel spreadsheet and support in building the yearly budget for administration and office expenses.
• Ensure that the elseco Administration files and records are updated and well maintained.
• Greet staff and visitors upon arrival, ensuring a professional and welcoming environment.
• Maintain an organised and well-stocked office (elseco and ATOM), replenishing supplies for employees and visitors.
• Coordinate and support the Leadership Team with visitor arrangements, ensuring meeting rooms are prepared and refreshments are provided.
• Answer the company mainline phone and direct calls and messages appropriately.
• Prepare travel arrangements for the Leadership Team and employees as required.
• Coordinate with IT and Building Management (CPT & Gate Avenue) regarding office access, passes, and facilities requirements for employees and visitors.
• Oversee office facilities, including maintenance, cleaning, office equipment, plants, fire safety contracts, and other workplace services.
• Conduct vendor comparisons, obtain quotations, negotiate rates, and coordinate service providers for office and business needs.
• Arrange office permits, deliveries, parking access, maintenance visits, and other office-related requirements.
• Order and manage corporate merchandise, business cards, access cards, and other office materials.
• Manage loyalty and reward programmes (e.g., Business Skywards) for staff.
• Support the annual office budget process and monitor office-related expenditure.