Administrative Assistant

at  Aldevra

Description:
Position Title: Administrative Assistant
Reports to: Operations Manager
Location: Philadelphia, PA
Employment Status: Full-Time and Part-Time
FLSA Status: Non-Exempt
Position Summary: Aldevra is currently seeking a qualified Administrative Assistant to support the U.S. Attorney’s Office, Financial Litigation Unit in Philadelphia, PA. The ideal candidate will already align with our core values of SOAR (Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven and Relentless Pursuit of Quality).

ABOUT US

Aldevra was founded in 2009 by current President & CEO Rodney Marshall, a U.S. Marine Corps veteran and minority entrepreneur. The company began by selling foodservice equipment to the federal government and later expanded to include medical equipment and professional services, helping to meet a broader range of customer needs. Today, Aldevra is recognized as a top foodservice equipment dealer in the U.S., specializing in federal government sales while also growing its commercial and e-commerce customer base. Its professional services division provides federal agencies with healthcare professionals, construction and facilities managers and technicians, and administrative support. Whether it’s equipment or staffing, Aldevra is committed to delivering high-quality products and timely service at the best value.

Recent accolades include:

• Foodservice Equipment Reports 2024 Top Dealer
• VETS Indexes 5-Star Employer for 2024 Employer Awards
• Foodservice Equipment & Supplies magazine 2024 Distribution Giants list
• Great Expectations Award for Outstanding Growth in 2023
• Strata GPO Top 10 Dealer
• RATIONAL 2024 Premium Partner Award
• Great Place to Work®
• 2024 Military Friendly® Employer Gold designation
• 2023 HIRE Vets Medallion Award
• ENERGY STAR® Partner
• Department of Defense Military Spouse Employment Partnership Small Business Partner
• Army Partnership for Your Success (PaYS) Partner #911

Learn more about us at aldevra.com.
Requirements:

SECURITY REQUIREMENTS:

• Must be able to obtain a DOJ PIV card or building access badge.
  This position requires passing an extensive background check.

QUALIFICATIONS:

• High school diploma or GED required with at least 2 years’ experience in reception and clerical support.
• The work requires knowledge of the processes, procedures, and practices of support activities in conjunction with knowledge of office skills and an ability to apply these skills to increase the effectiveness of the office.
• Valid driver’s license
• Excellent verbal communication skills and telephone manner
• Excellent and accurate written communication
• Experience with Microsoft Office programs such as Word and Excel are required.
• Excellent attention to detail; accurate data entry
• Customer Focused and team-oriented work ethic
• Able to multi-task efficiently and accurately, focusing on quality
  Veterans and Military Spouses are encouraged to apply.

The essential functions include, but are not limited to the following:

• Provide assistance to Financial Litigation staff in collection of criminal and civil debts owed to the United States and victims of crime.
• Assist Financial Litigation staff in providing technical legal assistance work involving preparation and filing of legal documents, preparation and mailing of correspondence, reviewing claims and supporting documentation, obtaining additional data as needed, determining the adequacy of claims, initiating contacts with debtors.
• Assist Financial Litigation staff in preparing and presenting statistical data and reports for use by the supervisor for management purposes.
• Assist in a variety of administrative matters; opening and maintaining debtor files; analyzing claims to determine type of indebtedness to record and maintain proper debtor and account information
• Maintaining a wide variety of financial or other records (stored manually and electronically)
• Verifying statistical reports for accuracy and completeness; compiling information
• Handling/adjusting complaints; and assisting with collection cases.
• Use knowledge of Federal Debt Collections Procedures Act, Mandatory Victims’ Restitution Act, and other applicable federal and state law to complete assignments. Requires use of PEGA and Opera computer databases.
• All other duties as assigned.