ADMINISTRATIVE ASSISTANT

Position: Administrative Assistant, part-time, permanent.
Location: The Annex Clinic,Huntsville
Reports To: Executive Director, AFHT
Position Description: Perform administrative duties under the day-to-day direction of the Manager of Administration and the Primary Care Team at the Annex Clinic to keep clinic office running effectively and efficiently, and to support the clinical team and other staff in providing patient care.
Perform all assigned duties while maintaining the highest possible standard of patient confidentiality.

Administrative duties may include, but are not limited to:

• Answering phones;
• Greeting patients;
• Scheduling appointments,
• Coordinating care;
• Sending and receiving fax reports and transferring reports into patient charts;
• Managing medical and office supply inventories;
• Ensuring physical space is properly maintained;
• Processing prescriptions renewals and specialist referral tracking;
• Supporting the Primary Care Provider as needed to ensure they are free to deliver care;
• Processing office forms and documents including lab tests;
• Adhering to all AFHT policies and procedures;
• Collecting and recording information;
• Reviewing/scheduling appointments for preventative care/chronic disease management and etc. based on best practice guidelines;
• Monitoring access;
• Demonstrate resourcefulness, interpersonal skills and independent/original thinking to resolve issues;
• Maintaining electronic medical records, ensuring uniform data entry;
• develop and implement processes to establish and maintain organization of the office while striving for a paperless environment;
• coordinate and manage outside service providers and trades utilized by the clinic (ex. internet, plumbing etc).

Working Conditions/Requirements:

• Periods of sitting and standing.
• Excellent communication skills.
• Excellent computer skills (TELUS EMR knowledge an asset).
• Office and busy clinic environment.
• Multiple demands and distractions.
• Attention to detail and organizational skills required.
• Capability to multitask.
• Model the values of the Algonquin Family Health Team while providing excellent patient experience.

Training and continuing education available. Compensation package, with excellent work/life balance, pension and benefits available. Please provide resume and cover letter. While we thank all who apply, only those chosen for an interview will be contacted.
Job Types: Part-time, Permanent
Pay: $25.90 per hour
Expected hours: 15 – 22.50 per week

Language:

• Mandarin (preferred)

Work Location: In person
Application deadline: 2025-08-1

• Answering phones;
• Greeting patients;
• Scheduling appointments,
• Coordinating care;
• Sending and receiving fax reports and transferring reports into patient charts;
• Managing medical and office supply inventories;
• Ensuring physical space is properly maintained;
• Processing prescriptions renewals and specialist referral tracking;
• Supporting the Primary Care Provider as needed to ensure they are free to deliver care;
• Processing office forms and documents including lab tests;
• Adhering to all AFHT policies and procedures;
• Collecting and recording information;
• Reviewing/scheduling appointments for preventative care/chronic disease management and etc. based on best practice guidelines;
• Monitoring access;
• Demonstrate resourcefulness, interpersonal skills and independent/original thinking to resolve issues;
• Maintaining electronic medical records, ensuring uniform data entry;
• develop and implement processes to establish and maintain organization of the office while striving for a paperless environment;
• coordinate and manage outside service providers and trades utilized by the clinic (ex. internet, plumbing etc)