Administrative Assistant - (2500004P)
Description
Job Objectives:
As Administrative Assistant, support the New York office with various administrative needs. Position reports to the Executive Assistant of North American Casualty & North American Professional Lines Divisions and will also provide support to other senior level executives in the office.

Duties and Responsibilities:

• Answering all incoming calls to the team switchboard, taking messages and transferring calls to the appropriate department
• General office work such as filing, photocopying, daily mail duties, faxing, typing correspondence, memos, reports and presentations
• Maintain Office space
• Organizing and maintaining files
• Completing expense reimbursements for Senior Executives, as well as AMEX card monthly reports
• Making travel and hotel arrangements for Senior Executives in the office
• Calendar management for Senior Executives in the office
• Scheduling meetings and arranging video/conference calls. Place catering orders for meetings
• Update and reserve shared conference rooms via centralized calendar booking system
• Placing guests on the building visitor log via reception and welcoming guests when they arrive
• Assist visiting executives as required
• Other duties and special projects as required

Qualifications
Compensation:
The below annualized base pay range is a broad range based on analysis of similar positions in the market. The actual base pay for the position may be above or below the listed range and determined by a number of considerations, including but not limited to complexity, location, and scope of the role, along with experience, skills, education, training, and other conditions of employment. Base salary represents one component of Allied World’s comprehensive total reward package, which may also include annual incentive compensation rewards.
$80,000 - $100,000

Requirements:

• Knowledge of administrative practices procedures and office management skills, as typically acquired through three or more years of administrative experience
• Excellent interpersonal skills at all levels of business, including interacting with staff and external business parties
• The ability to work independently and efficiently
• Excellent organizational skills
• The ability to handle high profile relationships with a professional demeanor
• Computer skills including Microsoft office, Word, Excel, and PowerPoint
• High degree of flexibility

About Fairfax
Fairfax is a holding company which, through its subsidiaries, is engaged in property and casualty insurance and reinsurance and investment management.
Allied World
Allied World Assurance Company Holdings, Ltd, through its subsidiaries, is a global provider of insurance and reinsurance solutions. We operate under the brand Allied World and have supported clients, cedents and trading partners with thoughtful service and meaningful coverages since 2001. We are a subsidiary of Fairfax Financial Holdings, Limited and benefit from a strong capital base and a worldwide network of affiliated entities that allow us to think and respond in non-traditional ways.
Our generous benefits package includes Health, Dental and Disability Insurance, a company match 401k plan, and Group Term Life Insurance. Allied World is an Equal Opportunity Employer. All qualified applicants will be considered for employment without consideration of any disability, veteran status or any other characteristic protected by law.
To learn more, visit awac.com, or follow us on Facebook at facebook.com/alliedworld and LinkedIn at linkedin.com/company/allied-world.
Primary Location: US-NY-New York
Work Locations: New York 199 Water Street New York 10038
Job: Administration
Employee Status:Regular
Job Type:Standard
Job Posting: Aug 8, 2025, 2:51:31 PM
Maximum Salary100,000.00
Pay BasisYearl

• Answering all incoming calls to the team switchboard, taking messages and transferring calls to the appropriate department
• General office work such as filing, photocopying, daily mail duties, faxing, typing correspondence, memos, reports and presentations
• Maintain Office space
• Organizing and maintaining files
• Completing expense reimbursements for Senior Executives, as well as AMEX card monthly reports
• Making travel and hotel arrangements for Senior Executives in the office
• Calendar management for Senior Executives in the office
• Scheduling meetings and arranging video/conference calls. Place catering orders for meetings
• Update and reserve shared conference rooms via centralized calendar booking system
• Placing guests on the building visitor log via reception and welcoming guests when they arrive
• Assist visiting executives as required
• Other duties and special projects as require