Administrative Assistant at Alloy Wheel OPCO LLC

O'fallon, Missouri, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Apr, 26

Salary

0.0

Posted On

10 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Accounting, Invoicing, Customer Service, Communication, Organization, Attention to Detail, Multitasking, Google Workspace, Microsoft Office, Paylocity, GeoTab, Google Voice, NetSuite, Social Media Monitoring, Inventory Tracking

Industry

Motor Vehicle Manufacturing

Description

Description Alloy Wheel Repair Specialists Alloy Wheel Repair Specialists is seeking a reliable and detail-oriented Administrative Assistant to support our daily office operations, accounting processes, customer service, and field coordination. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in staying organized and responsive. Key Responsibilities Process daily cash receipts, checks, and credit card transactions Submit verified vendor invoices to Accounts Payable Review and approve invoices ensuring required documentation is complete Ensure invoices do not remain in “New” status longer than 3 business days Communicate with drivers and technicians to obtain accurate invoicing Assist with COD and past-due collections Support month-end close by meeting daily and end-of-month deadlines Work with managers to resolve missed punches in Paylocity Answer multi-line phones and respond to customer inquiries Communicate with customers via phone and text (Google Voice) Respond to retail quotes and inquiries within 30 minutes Call customers regarding wheels on hold, non-repairable wheels, and completed repairs Track retail wheels in production Assist with dispatching and front-office coverage as needed Maintain customer records and assist with reputation and social media monitoring Support inventory tracking and place weekly material orders Assist management with additional administrative tasks as assigned Requirements Qualifications Prior administrative or office support experience required Accounting, invoicing, or accounts payable experience preferred Strong attention to detail and organizational skills Ability to manage multiple priorities and meet deadlines Excellent written and verbal communication skills Comfortable using multiple software systems Customer-service focused with a professional demeanor Ability to work independently and as part of a team Systems & Tools Used Google Workspace (Chrome required) Microsoft Office (Word, Excel, Outlook, Teams) Paylocity GeoTab Google Voice NetSuite Streak (Chrome extension) Clover, Yelp, Facebook, and other operational platforms Why Join Us Stable, growing company Collaborative team environment Opportunity to work across operations, accounting, and customer service Hands-on role with meaningful impact

Responsibilities

The Administrative Assistant will support daily office operations, accounting processes, customer service, and field coordination. Key tasks include processing transactions, managing invoices, communicating with customers and staff, and assisting with administrative tasks.