YOUR NEW COMPANY!

At Altasciences we all move in unison to assist and work in the discovery, development, and manufacturing of new drug therapies to get them faster to people who need them. Â No matter your role, we all play an important part and you will have a significant impact on the health and well-being of people across the globe. By living our values of Employee Development, Customer Focus, Quality and Excellence, Respect and Integrity, we look to foster a passionate and collaborative work environment and we are looking for talented and enthusiastic people, like you, to join our growing team! Whether you’re a recent college graduate or seeking your next career opportunity, it’s time to discover your future at Altasciences.
We are better together and together We Are Altasciences.

ABOUT THE ROLE

The Administrative Assistant (Clinical Trainers and Staffing Teams) provides essential support to the training department by coordinating onboarding activities, assisting with Learning Management System (LMS) tasks, preparing training materials, maintaining documentation, and ensuring smooth execution of training logistics. This role requires strong organizational skills, attention to detail, adaptability, and the ability to communicate effectively with employees and team members.

WHAT YOU’LL DO HERE

• Coordinate and prepare onboarding sessions for new employees (as well as associated tasks).
• Act as LMS Learning Administrator: Create, assign, manage and remove training courses.
• Troubleshoot access issues and respond to employee inquiries.
• Grant training autonomies in the LMS as needed.
• Order training materials, including CPR and ACLS manuals.
• Prepare documents and materials for various training courses (e.g., theoretical sessions, CPR, ACLS, C-SSRS, MOCK Safety Emergency Procedures).
• Book conference/training rooms as needed.
• Update training binders and maintain printed training resources.
• Maintain training tracking tables (Eppendorf, quizzes, competencies).
• File training documentation and other internal records (e.g., Memo to File, CAPA, CSIS).
• Organize ACLS training sessions.
• Notify employees of pre-quizzes and training procedures.
• Coordinate with the trainers to confirm attendance and location.
• Manage the Record of Signatures process: Collect signatures from new employees, generate, distribute, and file annual signature records.
• Monitor employee training progress and follow up as necessary.
• Create training certificates upon course completion.
• Prepare and correct quizzes.
• Prepare return-to-work documentation.
• Archive and retrieving employee documentation as needed.
• Ensure timely signature and electronic entry of all training-related forms.
• Collaborate with scheduling team to plan Eppendorf, CPR, ACLS and other training sessions.
• Perform quality checks of schedules.