ABOUT YOU:

You are an enthusiastic, friendly, and highly organized person with a passion for helping others. You are a natural with computers, applications and phone systems and your written and verbal communication skills are first-rate. You thrive in a busy office setting and enjoy providing support and assistance to others. You manage your time well and are able to prioritize multiple tasks and requests, demonstrating accuracy, detail and initiative in your work. You are able to problem-solve through challenging situations and unexpected circumstances.

SUMMARY:

The Administrative Assistant is the hub of the office and the first point of contact for visitors and calls. This role always knows what is happening with office-related operations and communicates with good judgment, sensitivity, and tact. With strong attention to detail and an ability to multi-task, the Administrative Assistant provides administrative support to managers and staff through a variety of tasks related to the organization. This includes responsibilities supporting the HR department, as well as accounts payable and receivable, requiring accuracy and discretion in handling financial data. The Administrative Assistant is a natural with computers, phone systems, and databases and possesses the skills to assist in maintaining the organization and office’s administrative and financial processes.

REQUIRED QUALIFICATIONS:

• Post-Secondary Education (business administration / Secretarial), adequate work experience in field or a combination.
• 2-3 years of relevant experience in an administrative role.
• Able to work within an environment that requires a high degree of professionalism, confidentiality and discretion.
• Exceptional ability to focus, multi-task, and follow-up with accuracy and efficiency.
• Demonstrated proficiency in Microsoft 365, Power Point, Word, Outlook and Excel with strong keyboarding skills (60wpm).
• Excellent interpersonal, communication and organizational abilities (verbal and written).
• Strong time management skills.
• Experience with accounts payable / receivable.
• Experience working within and maintaining databases.
• Valid driver’s license and access to a vehicle.
• Valid Vulnerable Sector Police Check screening required.

PREFERRED QUALIFICATIONS:

• Experience in the non-profit health care sector.
• Knowledge of Alzheimer disease and related dementias.
• Knowledge and experience around Health and Safety.
• Experience supporting HR / recruitment work

EVALUATION & OTHER RESPONSIBILITIES:

As an employee of a non-profit organization, you are expected to participate in fund development activities as required,
Quarterly performance meetings and annual performance review with Supervisor.