Are you passionate about human space exploration, understanding the origins of the universe, and working with a passionate and diverse team to make a difference? If you are, we need you!
We need your talent, teamwork, and energy to help us achieve great things that inspire people all over the globe. We need you to bring creative ideas and diverse backgrounds to help us envision, shape, and deliver systems that will enable the exploration of space while benefiting people here on Earth. We are excited about what we do, and we need you on our team as we take on exciting challenges for NASA’s pursuits in deep space exploration. As NASA’s largest engineering solutions provider working together with NASA at centers across the United States.
We have an exciting opportunity for an Administrative Assistant to join the Energy and Space Simulation team!

The Administrative Assistant will:

• Report to the Energy and Space Simulation Group Manager.
• Provide daily support to the Section Managers, Staff, and Group employees.
• Act as Training Coordinator, consisting of the maintenance of training documentation and records, scheduling training classes, general report generation, non-compliance reporting, etc.
• Utilize Microsoft Outlook, Word, PowerPoint and Excel to create, maintain, and edit a variety of presentations, spreadsheets, and documents for audiences of all levels.
• Utilize Microsoft SharePoint to maintain, revise and create sites as needed.
• Utilize skills to copy I scan / email and fax.
• Apply in-depth understanding of role to be able to listen to requests for assistance and follow-through with little to no supervision to obtain desired end product.
• Maintain office supplies from ordering through distribution.
• Possess knowledge and understanding of contract/company policies and procedures to direct employee questions appropriately.
• Act as Move Coordinator, following move coordinator responsibilities as outlined in applicable policies and procedures.
• Act as Travel Coordinator, being knowledgeable of travel policies and procedures, assisting personnel in travel authorizations, bookings, and expense report submissions.
• Maintain high level of discretion and confidentiality when handling issues such as personal, disciplinary, terminations, reductions, and all other areas of sensitivity.
• Use experience and good judgment to generate and disseminate information across the group, utilizing distribution lists with little or no review required.
• Regularly status appropriate employee action(s) to ensure timely completion needed by any department (training, travel, credit card, HR requests, etc.).

• Professionally represent the Group and contract when communicating with internal and external customers (i.e. phone messages, greeting guests, reach back, etc.).Perform other duties as required.

REQUISITION QUALIFICATIONS:

This position has been posted at multiple levels. Depending on the candidate’s experience, requirements, and business needs, we reserve the right to consider candidates at any level for which this position has been advertised.

• Requires a HS diploma or its equivalent and a minimum of 4 years of experience in the field or in a related area.
• Must possess intermediate to advanced level computer skills in Outlook, Excel, PowerPoint, and Word in order to:
• Transform handwritten outlines/rough drafts into presentations or assemble base presentations with little to no direction or input.
• Develop and maintain spreadsheets.
• Must possess intermediate to advanced level computer skills in SharePoint to create, revise, and maintain SharePoint sites.
• Basic copy/scan/email/fax operations.

• Must demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, customer service, problem assessment and problem solving, attention to detail, and teamwork.Requires excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

PHYSICAL REQUIREMENTS

Work may involve sitting or standing for extended periods (90% of time). May require lifting and carrying up to 25 lbs. (5% of time).

OTHER ESSENTIAL FUNCTIONS

Professional behavior that enhances productivity and promotes teamwork and cooperation. Grooming and dress must be appropriate for the position and must not impose a safety risk/hazard to the employee or others.