Antea USA, Inc. (Antea®Group) is seeking a motivated, detail-oriented Administrative Assistant in our Sacramento, CA office location.
In the role of Administrative Assistant, you will support a broad range of project, resource, and administrative assignments in a fast-paced environment. The ideal candidate will exhibit high standards, excellent communication skills, be detail-driven, and have the ability to take initiative and prioritize daily tasks.
At Antea®Group, we provide environment, health, safety, and sustainability consulting that combines innovation with integrity, local support with a global perspective, and technical expertise with superior project management.
This is a full-time role located in our Sacramento, CA office. Hybrid work options will be considered for the right individual.

REQUIREMENTS AND EXPERIENCE

• Minimum 5+ years of similar experience with strong grammatical proofing, editing, and formatting expertise;
• Creative eye with the ability to execute written creative direction in designing client-facing PowerPoint presentations;
• Complete proficiency in Microsoft 365 applications required – including Excel, Word, PowerPoint, and Outlook; experience with Salesforce and Certinia (Financial Force) is a plus;
• HS diploma minimum, Bachelor’s degree preferred;
• Outstanding interpersonal and communication skills are a MUST;
• Exceptional organizational, scheduling, and facilitation skills;
• Team player and forward thinker with the ability to shift priorities to proactively and efficiently meet Operational support needs;
• The ability to maintain strict confidentiality is mandatory;
• Authorization to work in the United States without sponsorship, now or in the future; and
• Potential employees must be able to satisfactorily complete a background check. They must also have a valid driver’s license and good driving record.
  Antea®Group focuses strongly on safety in all aspects of our operations, in the field, the office, and while traveling. The successful candidate must likewise consider safety as paramount and demonstrate an awareness of safe work operations.

YEARS OF EXPERIENCE

5-7

RESPONSIBILITIES

• Management of project support, including data entry, format editing, document quality assurance and quality control (QA/QC) and grammatical reviews, report generation, finalizing, and shipping reports;
• Provide PowerPoint development, design, and brand review support to the Operations team, including client-facing, industry, and internal slide decks;
• Complete proposal and report formatting, editing, and grammatical reviews;
• Ensure all internal/external communications meet strict corporate brand standards;
• Subcontractor and/or vendor invoice processing, client invoicing and accounts receivable management, and database management; and
• Other job duties as assigned with respect to office location.

PHYSICAL REQUIREMENTS / WORK ENVIRONMENT - MAINTAIN PHYSICAL CONDITION APPROPRIATE TO THE PERFORMANCE OF ASSIGNED DUTIES AND RESPONSIBILITIES, WHICH MAY INCLUDE THE FOLLOWING:

• Sedentary to light work (typical office or administrative work);
• Frequently required to stand, sit, and walk for extended periods;
• Occasional lifting and carrying of low (under 25lbs) to moderate (25-49lbs) weight objects;
• Repetitive motions: substantial movements (motions) of the wrists, hands, and/or fingers (including reaching);
• Subject to inside environmental conditions (protection from weather conditions but not necessarily from temperature change); and
• Operation of a motor vehicle.