Administrative Assistant at Apis Services Inc

Quincy Township, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Sep, 26

Salary

18.0

Posted On

18 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Clerical Functions, Telephone Operation, Correspondence Writing, Filing Systems, Report Generation, Data Entry, Scheduling, Client Intake, Office Equipment Maintenance, Regulatory Compliance, Computer Literacy

Industry

Non-profit Organizations

Description

Position: Administrative Assistant Location: Abraxas Youth Center, South Mountain, PA An exciting job opportunity for a full-time Administrative Assistant at Abraxas Youth Center (AYC) at South Mountain, PA. Here, you will play an important role. Abraxas South Mountain is located in Franklin County on Pennsylvania Route 233 between Gettysburg and Chambersburg and is surrounded by the rolling hills and beautiful woodlands of south-central Pennsylvania's Michaux State Forest. Are you looking to make a meaningful difference in the lives of at-risk youth? We’ve got the job for you! Salary: $18.00 per hour Job Type: Full-time Shift: Day, Between 7am-5pm depending on needs ---------------------------------------- Who We Are: Abraxas Youth & Family Services is a national nonprofit human services provider dedicated to Building Better Futures for at-risk youth, adults, and families. Our diversified array of services includes alternative education, outpatient counseling, in-home services, shelter, detention, residential treatment and re-entry/transition services. Since 1973, Abraxas team members have positively impacted the lives of those we serve and the communities in which they live. Benefits & Perks: We provide a competitive and comprehensive benefits program that offers the protection, peace of mind and flexibility designed to support you – both at home and at work. * Medical & Dental & Vision Insurance * Flexible Spending Accounts * Basic Life & Short-Term Disability Insurance * 401(k) Retirement Plan * Life Assistance Program (LAP) * Tuition Assistance Program * Paid Time Off (PTO) * Paid Holidays * Paid Training * Advancement Opportunities ---------------------------------------- Administrative Assistant Summary The position performs administrative, clerical, and technical functions for the facility. Primary Duties and Responsibilities • Operate telephone system, route incoming calls, record and distribute messages in an accurate, timely, and professional manner. • Greet and announce clients and visitors to appropriate staff members. • Compose routine letters, correspondence, memos, reports and other confidential information to assist appropriate supervisory and administrative staff members. • Maintains administrative filing system that provides access to specific information according to outside referral agencies to ensure regulatory compliance. • Compose various daily, weekly, and monthly reports as assigned. • Types and distributes monthly reports or correspondence via fax/mail to appropriate outside referral agencies to ensure regulatory compliance. • Assist with reports for general program/facility correspondence such as client reports, facility evaluation reports, policies and procedures, meeting minutes, and maintaining back up files. • Maintain appropriate staff schedules such as administrative and supervisory. • Maintain, record, and update program/facility information as appropriate such as training records, phone list, and policies and procedures. • Assist with the distribution of incoming mail and prepare outgoing mail. • Assist with supply ordering, distribution, and filing. • Completes data entry. • Contact appropriate individuals for repair and maintenance of office equipment. • Perform and assist in clerical intake process on clients, assist with maintaining client files, and include case affiliate for reporting purposes. • Coordinate and type all reports required by outside referral agencies such as client and population reports and meet designated deadline to ensure regulatory compliance. • Supports the Abraxas philosophy and mission and promotes the Seven Key Principles of care. • Demonstrates appropriate use of Safe Crisis Management techniques and skills. Minimum Education & Experience Requirements: The following education requirements are acceptable for this classification including: High school diploma with business courses, plus four years of general secretarial experience; OR Associate’s degree in business or related field, plus two years of general secretarial experience. Other Qualifications: * At least twenty-one (21) years of age. * Must pass both federal and state background checks which screen for crimes including, but not limited to drug related crimes, violent crimes, sexual abuse, domestic violence, child abuse, and repeated misdemeanors. * Non-communicable diseases physical exam. * Valid driver's license from employee’s state of residence. * Valid registered vehicle insurance. * Ability to work with computers and the necessary software typically used by the department. ---------------------------------------- Why Should You Consider Abraxas? * At Abraxas, we celebrate the richness of our diverse employees and the communities we serve. We are actively committed to building a culture of awareness and belonging, as we strive to ensure we are a welcoming, inclusive, and culturally competent organization. * As we work to make a difference in people’s lives, we are dedicated to respect, equity, and the engagement of those we serve and our employees. * As a provider of trauma-informed care, we firmly believe in recovery and that our clients can lead fulfilling and meaningful lives, and we consider it an honor and a privilege to assist them in their journey. * Whether you’re looking to begin a rewarding career or you’re a seasoned professional wanting a new challenge, we have a place for you and opportunities for development at all levels. * At Abraxas, everything we do centers around people. That is why we are committed to providing you with competitive pay and comprehensive benefit options that help make your life easier and healthier, with a focus on providing choice when it comes to physical, emotional and financial wellness. Our benefit options meet you where you are in your life and set you up for success both in and outside of work. * If you want to have a positive impact in the lives of others, come join us! Equal Opportunity Employer Abraxas Youth & Family Services, an affiliate of Apis Services Inc., offers a rewarding career for those passionate about making a difference in the lives of others. Abraxas is a great place to start your career whether you have a high school diploma or GED, military experience, some college, or a bachelor or advanced degree. If you are interested in counseling, juvenile justice, psychology, social work, teaching or just want to make a difference, we have a career path for you. Apis Services Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies. Apis Services provides equal employment opportunities for all employees and applicants for employment in compliance with all federal and all applicable state and local laws and regulations, including nondiscrimination in hiring and employment. All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status, pregnancy/childbirth, veteran status or any other basis protected by law. This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment. #CB

Responsibilities

Perform administrative, clerical, and technical functions including managing phone systems, greeting visitors, and maintaining filing systems. Responsible for composing reports, managing staff schedules, and assisting with client intake processes to ensure regulatory compliance.