ADMINISTRATIVE ASSISTANT at Apis Services Inc

King of Prussia, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Aug, 26

Salary

16.49

Posted On

04 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Customer service, Call routing, Scheduling, Data entry, Microsoft Office, Electronic health records, Clerical work, Time management, Problem solving, Confidentiality, Interpersonal skills, Communication, HIPAA compliance, Attention to detail

Industry

Non-profit Organizations

Description

Position: Administrative Assistant As an Administrative Assistant, You will provide administrative support to an outpatient substance abuse counseling facility. A commitment to RHD values should be demonstrated as job duties are performed. Job Type: Full-time ---------------------------------------- Benefits & Perks: We provide a competitive and comprehensive benefits program that offers the protection, peace of mind and flexibility designed to support you – both at home and at work. * Medical & Dental & Vision Insurance * Flexible Spending Accounts * Basic Life & Short-Term Disability Insurance * 401(k) Savings Plan * Life Assistance Program (LAP) * Paid Time Off (PTO) * Paid Holidays * Paid Training * Advancement Opportunities ---------------------------------------- Major Responsibilities * Answer inbound calls for staff and route appropriately to extension or voicemail, or convey messages * Field and address general calls and inquiries regarding services provided at Rise Above * Greet arriving clients and complete appropriate check-in procedures * Collect and record payments for services * Schedule evaluation appointments * Maintain and report group registration and attendance as needed * Process evaluations and communicate status of evaluations with referral sources * Complete other duties as assigned by management team Job Qualifications * Minimum of two years’ experience in clerical or administrative work * Knowledge of Microsoft Office * Experienced with electronic health records preferred * Bilingual speakers are highly encouraged to apply Education and Experience: * · High School diploma or equivalent (required) Job Competencies * Plan, organize and prioritize work in support of overall HR department goals, while paying close attention to detail. * Demonstrate the highest level of ethical behavior. * Accurately follow verbal and written directions from executive management. * Demonstrate skills in the areas of critical thinking, problem identification, and troubleshooting, while maintaining confidentiality when dealing with employee issues. * Ability to remain flexible in the face of changing priorities and a fast-paced work environment. * Ability to work effectively under the pressure of multiple deadlines. * Demonstrate excellent time-management, problem-prevention, and problem-solving skills. * Maintain confidentiality of sensitive employee information and company concerns. * Demonstrate professional interpersonal skills, maintaining effective working relationships with a diverse workforce, team leaders, senior leadership, and community organizations. * Communicate effectively, verbally and in writing, to a diverse audience. * Knowledge of Human Resources laws and practices. Physical Demands and Working Conditions Network Functions Equipment/Machines: Physical Demands * Maintain and abides by OSHA requirements and guidelines * Observes all Fire and Safety Policies and Procedures * Observes all Fiscal/Office/ HR Personnel Policies and Procedures * Observes all HIPAA Policies and Procedures and maintains confidentiality * Attends all required and scheduled trainings and meetings * Always maintain a professional demeanor and exercise good judgement in all areas of employment duties * VEHICLE REQUIREMENTS * Current driver’s license, driver registration and a functional vehicle * EQUIPMENT OPERATIONS * Telephone: Cellular - Multi-line, Calculator, Copier, Fax, Computer * COMPUTER SOFTWARE APPLICATIONS Has knowledge of each program Knowledge of Office software programs * Individual must be able to meet physical requirements of the job: * Sitting at a meeting table or desk – Reaching – Lifting – Bending – Standing – Stooping – Twisting - Climbing steps - Driving a vehicle * Environment(s) is modern, well-lit office facilities in multiple locations * Multiple levels of stairs with access by elevator 5. ACCIDENT, HEALTH HAZARD AND SECURITY KNOWLEDGE 6. Bloodborne Pathogens, Right to Know, HIPAA, Security Acts, Fire & Safety About Company: Apis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies. Allowing these entities to advance their mission and vision. By exploring geographical program expansion and focusing on quality outcome measures to create cost savings that result in reinvestment into the organizations stakeholders through capacity creation and employee compensation betterment. Apis Services, Inc. and affiliate’s provide equal employment opportunities for all employees and applicants for employment in compliance with all federal and all applicable state and local laws and regulations, including nondiscrimination in hiring and employment. All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status, pregnancy/childbirth, veteran status or any other basis protected by law. This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment. ----------------------------------------

Responsibilities

The Administrative Assistant will provide support to an outpatient substance abuse counseling facility by managing inbound calls, greeting clients, and scheduling appointments. They are also responsible for processing evaluations, maintaining registration records, and collecting payments for services.