Administrative Assistant at ARHS

Luxembourg, , Luxembourg -

Full Time

Start Date

Immediate

Expiry Date

07 Jun, 26

Salary

0.0

Posted On

09 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Process-Oriented, Administrative Tasks, Interview Coordination, Candidate Management, ATS Management, Job Offer Drafting, Contract Documents, Meeting Minutes, Documentation Management, Pre-screening, CV Review, Collaboration, Microsoft Office Suite, Digital Tools Proficiency, Communication, Multitasking

Industry

IT Services and IT Consulting

Description

Job Description ARHS Group, part of Accenture, is looking for a Junior/Medium level Recruitment Administrative Assistant (m/f) to strengthen our internal recruitment department in Luxembourg. If you are naturally process-oriented person: checklists, structure, and clean workflows make you happy, this opportunity is a good fit for you 😊 THE WORK: Support the recruitment team by handling administrative tasks throughout the hiring lifecycle. Assist with interview coordination: scheduling, sending invitations. Contribute to candidate management activities such as updating our ATS and tracking pipelines. Draft and prepare job offers, contract documents, and internal approval forms. Take accurate meeting notes and prepare clear, structured meeting minutes for internal records and follow-up actions. Ensure the smooth flow of recruitment processes by maintaining accurate and well-organized documentation. Help with pre-screening activities (basic CV review, candidate sourcing support) depending on your interest and development. Collaborate with recruiters, HR partners, and hiring managers. The work location for this role is an ARHS – Part of Accenture office in Belval, Luxembourg. Our roles require in-person time to encourage collaboration, learning, and relationship-building with clients, colleagues, and communities. As an employer, we will be as flexible as possible to support your specific work/life needs. HERE’S WHAT YOU’LL NEED: Bachelor’s or Master’s degree in Human Resources, Administration, Business, Project Management, or a related field. 1–3 years of experience in HR, administration, recruitment support, or coordination roles. Exceptional organizational skills with strong attention to detail and accuracy. Believing that formatting, punctuation, and structure in emails and documents actually matter (because they do). Process-oriented mindset and ability to follow structured procedures. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Comfortable using digital tools and learning new systems (ATS, collaboration tools). Excellent communication and collaboration skills with a positive, proactive attitude. Ability to multitask and manage priorities in a dynamic environment. Fluency in English and French (both written and spoken). WHAT´S IN IT FOR YOU? You’ll be part of a mid-size team that enjoys working together and supports each other. We work at a fast pace, but we keep things open and collaborative. There’s a lot of trust here. No micromanaging — just clear goals and teamwork. You’ll have the freedom to manage your work your way, while staying closely connected with the team. If you like staying busy, having ownership over your work, and being around people who actually enjoy being a team — you’ll feel comfortable here.

Responsibilities

The role involves supporting the recruitment team by handling administrative tasks across the hiring lifecycle, including interview coordination, candidate management via the ATS, and drafting job offers and contract documents. Responsibilities also include taking accurate meeting notes and ensuring smooth process flow through organized documentation.