Administrative Assistant

at  ARM Group LLC

Description:
ARM is looking for a self-driven, energetic full-time Administrative Assistant in our Hershey, PA Office. The ideal candidate must be able to work independently, able to multi-task in a fast-paced environment, be detail-oriented, have exceptional organizational, oral, and written skills, have strong proofreading and professional communication skills, maintain confidentiality, and possess advanced skills in Microsoft Word and Excel with working knowledge of PowerPoint. Proficiency in Microsoft Publisher and Microsoft Project would be a plus.

Requirements:

• Strong organizational and time management skills
• Attention to detail and accuracy in work
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• Ability to multitask and prioritize tasks effectively
• Strong problem-solving skill

• Document preparation, filing, and scheduling
• Maintain office’s file archives
• Greet visitors and be the first impression of the company
• Prepare and review letters, memos, reports and other correspondence
• Proof-read and QA documents for spelling, grammatical and graphical correctness
• Handle phone calls and messages
• Copy, collate, assemble, bind, and issue final reports, proposals, qualifications packages, letters, mailings, etc.
• Run errands to local businesses and client’s offices, and for other company needs
• Book travel arrangements for employees
• Prepare and edit spreadsheets and slide presentations
• Coordinate office / practice area meetings, attend such meetings, and prepare meeting minutes
• Coordinate and maintain office/kitchen supplies, and the maintenance of the office equipment
• Assist in the creation of marketing materials and communications
• Assist in local vendor, vehicle fleet and equipment management
• Enter equipment usage onto projects for client billing

Requirements:

• Strong organizational and time management skills
• Attention to detail and accuracy in work
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• Ability to multitask and prioritize tasks effectively
• Strong problem-solving skills