Administrative Assistant at Associa

Ann Arbor, Michigan, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Oct, 26

Salary

0.0

Posted On

11 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Billing Resolution, Technical Troubleshooting, Conflict Resolution, Professional Communication, Time Management, Office Equipment Operation, Detail Oriented, Data Entry, Document Filing, Vendor Management, Account Management

Industry

Real Estate

Description

The Administrative Assistant will assist customers with any troubles or inquiries that they might have. Must possess a service-oriented attitude, as well as a friendly and personable attitude. This is a full-time position in Ann Arbor, MI. Hours: Monday - Friday 8:30 am - 5:00 pm EST (some overtime by be required) Job Duties and Responsibilities Duties include but are not limited to: * Coordinate with customers to resolve any billing inquiries. * Act as the first point of contact for customers seeking help with products or technical issues. * Provide troubleshooting and technical assistance to customers. * Assess the customer's needs and translate into solutions. * Ability to understand and explain a customer's account balance and to provide the means for them to make any necessary changes to their payment processes * Can understand and explain the processes of the Homeowners Association to a customer. * Calmly assist customers in emergency situations by coordinating contact to other personnel and vendors. * Assist vendors with invoices and other questions * Ability to utilize the Associa website from both Homeowners and Community Archives sides. * To make necessary changes to Association Facts in proprietary database when updates are necessary to ensure information is accurate * Must have prior customer service experience and be able to handle stress. * Update and file association documents for Community Managers. * Assist in preparing annual disclosure packages, annual meeting notifications, and annual financial statement packages for all homeowners and arrange bulk mailing of same within the time frames set by state statute or governing documents. * Update homeowner and association information in C3 and shared files. * Process and distribute incoming and outgoing mail for the office and Associations. * Process print jobs, scanning and faxing as general office support when needed. * Assist Community Manager with ARB (Architectural Review Board) application processing and perform on-site community inspections as necessary. * Assist with issuing of key fobs, pool passes and processing access keys. * Other duties as assigned. Qualifications * 1 -- 3 years of call center, customer service, high call volume or directly related experience * Knowledge of general office equipment (copier, fax, phone systems, etc.). * Knowledge of conflict resolution techniques at a proficient level. * Professional communication skills (phone, interpersonal, written, verbal, etc.). * Professional customer service skills. * Self-motivated, proactive, detail oriented and a team player. * Time management and time critical prioritization skills.

Responsibilities

The Administrative Assistant serves as the primary point of contact for customers, handling billing inquiries, technical troubleshooting, and HOA process explanations. Additionally, they provide general office support, manage association documentation, and assist Community Managers with ARB applications and inspections.