Administrative Assistant at Associa

Palm Desert, California, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Apr, 26

Salary

23.0

Posted On

24 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office, Customer Service, Business Correspondence, Time Management, Confidentiality, Detail Oriented, Organizational Skills, Communication Skills, Office Equipment Operation, Proactive, Teamwork, Document Management, Mail Processing, Invoice Review, Stakeholder Collaboration, Self-Motivation

Industry

Real Estate

Description

The Administrative Assistant supports and assists general office activities and projects with administrative tasks. Provides customer service support. Under moderate supervision, work may involve contact with homeowners and board members. This is a full-time position, reporting to the 42635 Melanie Place Suite 103, Palm Desert, CA 92211. Essential Duties and Responsibilities * Update and file association documents for Community Managers. Arrange for delivery andpick up of documents from storage when necessary. * Update homeowner and association information in C3 and shared files. * Process and distribute incoming and outgoing mail for the office and Associations. * Process print jobs, scanning and faxing as general office support when needed Other Duties and Responsibilities * Organizes and prepares correspondence relating to association business. * Receives and responds to incoming calls from homeowners, Board members and vendors. * Follow through on various requests. * Reviews invoices for completeness/accuracy of charges and prepare payable vouchers for manager’s approval if not completed by Telephone Operator. * Prepares and assists community managers with monthly board packages and in house mailings. * Relieves concierge/reception on an as needed basis. * Other duties as assigned. Compensation: $23/hr per hour; direct experience is highly considered Employment Type: Full Time Work Location: 42635 Melanie Place Suite 103, Palm Desert, CA 92211 Qualifications * Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level. * Professional customer service skills. * Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level. * Partner with multiple stakeholders, for example community managers, vendors, peers, clients. * Ability to interpret verbal and/or written instructions at a proficient level. * Ability to self-motivate, be proactive, detail oriented and successfully function as part of ateam. * Ability to keep workspaces organized and maintained. Alerts Office Manager of low suppliesand assists in supply stocking and distribution. * Ability to maintain confidentiality and discretion in the performance of all duties andresponsibilities. * Knowledge of company policies, procedures, and forms. * Must be able to work effectively with others in person and in group setting * Must be able to prioritize, manage time, and meet deadlines. * Must be able to interpret verbal and/or written instructions at a proficient level. * Must be able to communicate effectively and professionally on phone, email, and in-person. * Must be able to operate general office equipment (copier, fax, phone systems, etc.). Education and Experience * High School Diploma or GED Required * At least one year of directly related or closely related experience Working Conditions: * Typical office environment * Frequent social interaction

Responsibilities

The Administrative Assistant supports general office activities and assists with administrative tasks, including document management and customer service. The role involves communication with homeowners and board members under moderate supervision.